FRAUD DETECTION & PREVENTION CONTROL CHECKLIST 2026 Created by ChecklistGuro (https://checklistguro.com) --- SEGREGATION OF DUTIES (SOD) VERIFICATION --- [ ] Reviewer Name [ ] Audit Date [ ] Functions Monitored (Accounts Payable, Accounts Receivable, Payroll, Fixed Assets, Cash Management) [ ] Conflict Identified [ ] Description of Identified Overlapping Duties [ ] Evidence of Access Rights Review [ ] Compliance Officer Sign-off --- AUTHORIZATION & APPROVAL CONTROLS --- [ ] Approval Thresholds Verified (All transactions above $5,000 have secondary approval, Vendor setup requires Department Head signature, Budget overrides require CFO authorization, Manual journal entries have documented justification) [ ] Date of Last Approval Audit [ ] Discrepancy Found in Authorization Workflow [ ] Evidence of Approval (Approval Emails/Signed Memos) [ ] Compliance Officer Attestation [ ] Number of Unauthorized Transactions Identified --- CASH & BANK SECURITY PROTOCOLS --- [ ] Audit Completion Date [ ] Bank Account Access Review Status (Verified - No unauthorized users, Flagged - Unauthorized user detected, Action Required - Access needs revocation) [ ] Security Controls Verified (Wire Transfer Authorization Limits, Physical Checkstock Security, Electronic Funds Transfer (EFT) Verification, Bank Statement Reconciliation Review) [ ] Total Number of Discrepancies Found [ ] Upload Bank Reconciliation Report [ ] Auditor Verification Signature --- VENDOR & PROCUREMENT INTEGRITY --- [ ] Vendor Verification Status (Verified, Pending Documentation, Flagged for Review, High Risk) [ ] Vendor Name/ID [ ] Last Audit Date [ ] Compliance Documents Checked (W-9/Tax ID Verification, Certificate of Insurance, Business License Check, Conflict of Interest Disclosure, Sanction/Watchlist Screening) [ ] Evidence of Vendor Screening [ ] Discrepancy Notes & Observations [ ] Auditor Approval Signature --- PAYROLL & EMPLOYEE MASTER DATA AUDIT --- [ ] Audit Scope Area (Salary & Wage Increases, Bonus & Commission Payments, New Hire Onboarding Records, Terminated Employee Deactivation, Bank Account Details Updates, Tax Withholding Accuracy) [ ] Audit Review Period [ ] Employee Master Data Integrity Status (Verified - No Discrepancies, Discrepancy Found - Pending Investigation, High Risk - Immediate Action Required) [ ] Total Number of Records Sampled [ ] Description of Identified Discrepancies [ ] Payroll Variance Report [ ] Auditor Confirmation --- DATA ACCESS & SYSTEM SECURITY MONITORING --- [ ] Audit Review Date [ ] System/ERP Module Audited (Accounts Payable, Accounts Receivable, General Ledger, Payroll, Fixed Assets) [ ] Security Check Completed (User Access Rights Review, Password Policy Compliance Check, Privileged Account (Admin) Audit, Unauthorized Access Attempt Log Review, Segregation of Duties (SoD) Conflict Scan) [ ] Identified Security Anomalies or Vulnerabilities [ ] System Access Logs/Audit Trail Export [ ] IT/Security Auditor Signature --- EXPENSE & REIMBURSEMENT FORENSIC REVIEW --- [ ] Audit Review Date [ ] Reviewer Name (Internal Auditor, Finance Manager, Compliance Officer) [ ] Expense Categories Audited (Travel & Lodging, Meals & Entertainment, Client Gifts, Mileage & Fuel, Software & Subscriptions) [ ] Total Transaction Value Reviewed [ ] Identified Discrepancies or Red Flags [ ] Supporting Evidence/Receipt Samples [ ] Auditor Verification Signature --- RECONCILIATION & EXCEPTION REPORTING --- [ ] Reconciliation Completion Date [ ] Account Type Reconciled (Bank Account, Credit Card, Intercompany Account, Accounts Payable, Accounts Receivable) [ ] Total Unresolved Discrepancy Amount [ ] Identified Discrepancy Types (Timing Difference, Mathematical Error, Unidentified Transaction, Duplicate Entry, Missing Documentation) [ ] Description of Identified Exceptions [ ] Upload Reconciled Statement/Report [ ] Reviewer Verification Signature --- WHISTLEBLOWER & REPORTING CHANNELS --- [ ] Reporting Channel Availability (Email Hotline, Anonymous Web Portal, Phone/Telephone Line, Physical Suggestion Box) [ ] Whistleblower Policy Version [ ] Last Policy Review Date [ ] Mandatory Training Modules Completed (Ethics Awareness Training, Anti-Fraud Awareness Training, Compliance Reporting Procedures) [ ] Internal Audit Report (Incident History) [ ] Notes on Communication Effectiveness [ ] Compliance Officer Attestation --- POST-DETECTION & INCIDENT RESPONSE PLANNING --- [ ] Incident Discovery Date [ ] Incident Description [ ] Detailed Investigation Summary [ ] Initial Severity Level (Low, Medium, High, Critical) [ ] Root Cause Categories (Human Error, System Vulnerability, Intentional Fraud, Process Breakdown) [ ] Evidence Documentation (Logs, Screenshots, or Invoices) [ ] Compliance Officer Acknowledgment --- END OF TEMPLATE --- Transform this text into a digital, automated, and trackable mobile app! 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