HEALTHCARE STAFF ONBOARDING CHECKLIST: TRAINING & COMPLIANCE

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--- PRE-EMPLOYMENT VERIFICATION ---
[ ] Employee ID
[ ] Verification Status (Pending, Completed, Conditional)
[ ] Background Check Report
[ ] Background Check Completion Date
[ ] License Verification Status (Verified, Pending, Not Applicable)
[ ] Copy of License/Certification

--- HR & LEGAL DOCUMENTATION ---
[ ] Employee Full Name
[ ] Employee ID
[ ] Start Date
[ ] Acknowledgement of Employee Handbook
[ ] Employee Signature
[ ] Employment Status (Full-time/Part-time/Contract) (Full-time, Part-time, Contract)
[ ] Copy of Driver's License (if applicable)

--- IT ACCESS & SECURITY ---
[ ] Operating System Access Level (Standard User, Administrator)
[ ] Email Account Provisioned? (Yes, No)
[ ] Multi-Factor Authentication (MFA) Enrollment Status
[ ] Security Awareness Training Completed? (Yes, No)
[ ] Last Password Reset Date
[ ] Screenshot of MFA setup verification

--- DEPARTMENT-SPECIFIC ORIENTATION ---
[ ] Introduction to Team Members
[ ] Explanation of Department Workflow
[ ] Department SOP Manual (Uploaded)
[ ] Equipment Demonstration (Completed?) (Yes, No)
[ ] Date of Equipment Training
[ ] Key Department Contacts & Roles

--- HIPAA & PRIVACY TRAINING ---
[ ] Acknowledge HIPAA Regulations
[ ] Confirm Understanding of Protected Health Information (PHI) (Yes, No, Need Clarification)
[ ] Identify Potential HIPAA Violations (Select all that apply) (Unauthorized Disclosure of Patient Information, Failure to Secure Patient Records, Improper Disposal of Patient Documents, Accessing Patient Records Without a Business Need, Discussing Patient Information in Public Areas)
[ ] Training Completion Date
[ ] Employee Signature - HIPAA Acknowledgment

--- CLINICAL SKILLS TRAINING (IF APPLICABLE) ---
[ ] Required Skills Assessments Completed (Basic Life Support (BLS), Advanced Cardiac Life Support (ACLS), Pediatric Advanced Life Support (PALS), CPR, Other (Specify))
[ ] Assessment Score (e.g., out of 100)
[ ] Assessment Completion Date
[ ] Skill Level Observed (e.g., Needs Improvement, Meets Expectations, Exceeds Expectations) (Needs Improvement, Meets Expectations, Exceeds Expectations)
[ ] Trainer Comments/Observations
[ ] Supporting Documentation (e.g., competency checklist)

--- SAFETY & EMERGENCY PROCEDURES ---
[ ] Emergency Contact Information Reviewed? (Yes, No)
[ ] Fire Safety Training Completed? (Yes, No)
[ ] Hazard Communication (HazCom) Training Completed? (Yes, No)
[ ] Last Fire Drill Participation Date
[ ] Description of Emergency Procedures Discussed
[ ] Location of Emergency Equipment Familiarized? (Yes, No)
[ ] Emergency Contact Phone Number

--- POLICY & PROCEDURE REVIEW ---
[ ] Review and Acknowledge Hospital's Code of Conduct
[ ] Review and Acknowledge Infection Control Policies
[ ] Confirm Understanding of Reporting Procedures (e.g., Incident Reporting) (Yes, No)
[ ] Confirm Understanding of Patient Rights and Responsibilities (Yes, No)
[ ] Date of Policy Review Completion
[ ] Employee Signature (Acknowledging Policy Review)

--- PERFORMANCE EXPECTATIONS & GOALS ---
[ ] Job Description Summary Review
[ ] Key Performance Indicators (KPIs) â€“ Patient Satisfaction Score (Target)
[ ] KPIs â€“ Chart Completion Rate (Target)
[ ] Primary Performance Goal (Choose one) (Improve Patient Communication, Enhance Charting Accuracy, Increase Efficiency in Workflow, Reduce Errors in Medication Administration)
[ ] Specific Action Plan for Goal Achievement
[ ] Date for Initial Goal Review
[ ] Employee Signature Acknowledging Goals

--- FEEDBACK & CHECK-IN SCHEDULE ---
[ ] 30-Day Check-in Date
[ ] 90-Day Check-in Date
[ ] 6-Month Performance Review Date
[ ] Check-in Method (e.g., In-Person, Video Call, Email) (In-Person, Video Call, Email)
[ ] Number of Goals Reviewed During Check-in
[ ] Summary of Key Discussion Points & Action Items
[ ] Employee Signature Acknowledging Check-in
[ ] Overall Performance Impression (Initial) (Exceeds Expectations, Meets Expectations, Needs Improvement)

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