HOLIDAY PARTY CHECKLIST TEMPLATE: DECORATIONS, FOOD & FESTIVE ACTIVITIES MANAGEMENT

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--- PLANNING & BUDGETING ---
[ ] Total Event Budget
[ ] Deposit Amount (if applicable)
[ ] Budget Approval Date
[ ] Payment Schedule (e.g., 50/50, staged) (50/50, Staged Payments, Other)
[ ] Budget Notes & Assumptions
[ ] Budget Spreadsheet (if used)
[ ] Currency (USD, EUR, GBP)

--- VENUE & LOGISTICS ---
[ ] Venue Address
[ ] Event Date
[ ] Event Start Time
[ ] Maximum Guest Capacity
[ ] Parking Arrangement (On-site parking, Valet service, Nearby parking garage, Public transportation recommended)
[ ] Venue Layout Notes
[ ] Venue Layout Diagram

--- DECORATIONS & THEME ---
[ ] Choose Overall Theme (Traditional Christmas, Winter Wonderland, Elegant & Formal, Fun & Festive, Cozy Cabin)
[ ] Inspiration Images (optional)
[ ] Number of Centerpieces Needed
[ ] Tree Type (Real, Artificial)
[ ] Number of String Lights (feet)
[ ] Ornament Types (Glass, Wooden, Personalized, Character)
[ ] Color Palette

--- FOOD & BEVERAGE ---
[ ] Estimated Guest Count
[ ] Catering Style (Buffet, Plated, Family Style, Food Stations)
[ ] Menu Preferences/Dietary Restrictions
[ ] Beverage Options (Water, Soda, Juice, Coffee, Tea, Alcoholic Beverages)
[ ] Quantity of Plates
[ ] Catering Confirmation Date

--- ENTERTAINMENT & ACTIVITIES ---
[ ] Entertainment Type (DJ, Live Band, Karaoke, Magician, Other)
[ ] Entertainment Details (e.g., song requests, special acts)
[ ] Estimated Entertainment Duration (minutes)
[ ] Entertainment Start Time
[ ] Activities - Choose All That Apply (Photo Booth, Games (e.g., Bingo, Trivia), Holiday-themed crafts, Dance floor)
[ ] Entertainment Contract (if applicable)

--- INVITATIONS & RSVP ---
[ ] Event Name
[ ] RSVP By Date
[ ] Number of Guests Attending (estimated)
[ ] Dietary Restrictions? (None, Vegetarian, Vegan, Gluten-Free, Other)
[ ] Activities Guest is Interested In (Music, Games, Photo Booth, Food & Drinks)
[ ] Additional Notes/Requests

--- STAFFING & VOLUNTEERS ---
[ ] Total Staff Needed
[ ] Staff Roles (Registration, Bartender, Coat Check, Food Service, Decorators, Security)
[ ] Volunteer Roles (Setup, Registration, Cleanup, Activity Assistance)
[ ] Volunteer Shift Start Date
[ ] Volunteer Shift Start Time
[ ] Staff/Volunteer Briefing Notes
[ ] Staff/Volunteer Schedule

--- CONTINGENCY PLANNING ---
[ ] Backup Venue Option (if applicable)
[ ] Budget Allocation for Unexpected Costs (%)
[ ] Weather Contingency Plan? (Indoor Space, Tents/Covered Area, Cancellation/Reschedule)
[ ] Reschedule Date (if applicable)
[ ] Potential Risks Identified (check all that apply) (Vendor Cancellation, Equipment Failure, Low Attendance, Security Concerns, Power Outage)
[ ] Emergency Contact Information (Police, Fire, Ambulance)

--- POST-EVENT TASKS ---
[ ] Date of Final Budget Reconciliation
[ ] Total Event Spend (Actual)
[ ] Summary of Event Successes & Challenges
[ ] Areas for Improvement (Select all that apply) (Venue, Food & Beverage, Entertainment, Marketing, Logistics)
[ ] Signature of Event Manager (Approval)
[ ] Upload Final Budget Spreadsheet

--- END OF TEMPLATE ---
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