HOSPITAL PHARMACY INVENTORY MANAGEMENT CHECKLIST

Created by ChecklistGuro (https://checklistguro.com)


--- CONTROLLED SUBSTANCE VERIFICATION ---
[ ] Quantity on Hand - Morphine
[ ] Quantity Received - Fentanyl
[ ] Quantity Dispensed - Oxycodone
[ ] Secure Storage Location Verified? (Yes, No)
[ ] Last Security Inspection Date
[ ] Time of Inspection
[ ] Inspector Signature

--- EXPIRATION DATE CHECKS ---
[ ] Date of Expiration Check
[ ] Condition of Medication (Expiration) (Within Expiration Date, Near Expiration (Within 30 Days), Expired, Uncertain)
[ ] Quantity Expiring Soon
[ ] Notes on Expired/Near Expiration Items
[ ] Disposal Method (if applicable) (Regular Waste, Hazardous Waste, Return to Vendor)
[ ] Date of Next Review

--- PAR LEVEL ADJUSTMENT ---
[ ] Current Stock Level
[ ] Average Daily Usage
[ ] Lead Time (Days)
[ ] Safety Stock Quantity
[ ] Proposed Par Level
[ ] Reason for Par Level Adjustment (Increased Patient Volume, Supply Chain Disruption, Seasonal Demand, Formulary Change, Other)
[ ] Additional Notes/Justification

--- PHYSICAL INVENTORY COUNT ---
[ ] Item Code
[ ] Item Description
[ ] System Quantity
[ ] Physical Count
[ ] Discrepancy Notes (if applicable)
[ ] Condition of Item (Good, Damaged, Expired)
[ ] Date of Count
[ ] Time of Count
[ ] Storage Location

--- TEMPERATURE & STORAGE MONITORING ---
[ ] Monitoring Date
[ ] Monitoring Time
[ ] Refrigerator Temperature (°C)
[ ] Freezer Temperature (°C)
[ ] Ambient Room Temperature (°C)
[ ] Temperature Status (Within Range, Out of Range)
[ ] Notes/Corrective Actions (if out of range)
[ ] Temperature Log Image (Optional)
[ ] Monitor's Signature

--- COMPOUNDING RECORD REVIEW ---
[ ] Compounding Record Date
[ ] Batch Number
[ ] Formula/Recipe Followed
[ ] Compounding Personnel (Pharmacist) (Pharmacist 1, Pharmacist 2, Pharmacist 3)
[ ] Calculations and Weights
[ ] Supporting Documentation (e.g., Certificates of Analysis)
[ ] Quality Control Test Passed? (Yes, No)

--- NARCOTIC SECURITY & ACCOUNTABILITY ---
[ ] Date of Security Check
[ ] Time of Security Check Start
[ ] Time of Security Check End
[ ] Starting Narcotic Count (Total Units)
[ ] Ending Narcotic Count (Total Units)
[ ] Amount Discrepancy (Units)
[ ] Explanation of Discrepancy (if applicable)
[ ] Security Container Integrity (Intact, Compromised, Unknown)
[ ] Signature of Person Performing Security Check

--- INVENTORY DISCREPANCY INVESTIGATION ---
[ ] Discrepancy Quantity
[ ] Discrepancy Type (Shortage, Overage, Mislocation, Data Entry Error)
[ ] Description of Discrepancy
[ ] Date of Discrepancy
[ ] Time of Discrepancy
[ ] Investigating Personnel
[ ] Investigation Notes/Actions Taken
[ ] Root Cause Identified? (Yes, No)
[ ] Corrective Action Plan

--- WASTE & DISPOSAL PROCEDURES ---
[ ] Date of Disposal
[ ] Reason for Disposal (Expired, Damaged, etc.)
[ ] Quantity Disposed (Units)
[ ] Disposal Method (Return to Supplier, Pharmaceutical Waste Disposal Service, Internal Waste Disposal (Follows Hospital Policy))
[ ] Detailed Description of Waste (e.g., Lot Number, Packaging)
[ ] Waste Category (Hazardous, Non-Hazardous)
[ ] Signature of Person Performing Disposal

--- SYSTEM RECORD RECONCILIATION ---
[ ] Record Count Discrepancy (Quantity)
[ ] Item Code Mismatch Description
[ ] Value Discrepancy (USD)
[ ] Detailed Explanation of Discrepancy
[ ] Root Cause of Discrepancy (Selected One) (Data Entry Error, System Glitch, Receiving Error, Picking Error, Other)
[ ] Date of Discrepancy Identification
[ ] Time of Discrepancy Identification
[ ] Signature of Person Verifying Reconciliation

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