HOTEL GROUP BOOKING AND ROOM BLOCK MANAGEMENT WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Retrieve Group Booking Request: Fetch the initial booking request details from the Group Booking Data Model.
[ ] Check Room Availability: Query the Room Inventory Data Model to check availability for the requested dates.
[ ] Calculate Total Room Night Revenue: Multiply the number of rooms by the number of nights and the agreed group rate.
[ ] Update Booking Status to 'Reviewing': Update the status of the Group Booking entry to 'Under Review' once the request is received.
[ ] Assign Sales Manager Review: Create a task for the assigned Sales Manager to review the feasibility of the block.
[ ] Sum Total Group Room Nights: Aggregate all room counts across different sub-blocks within the group to find the total volume.
[ ] Create Room Block Reservation: Create a new entry in the Room Block Data Model once the group request is approved.
[ ] Generate Contract Draft: Create a task for the Legal/Contract team to generate the group agreement.
[ ] Send Contract to Client: Send an email containing the contract link to the client's email address.
[ ] Update Booking Status to 'Contract Sent': Update the booking entry status to reflect that the contract is currently with the client.
[ ] Verify Contract Signature: Retrieve the signed contract document and status from the Document Data Model.
[ ] Update Booking Status to 'Confirmed': Update the Group Booking entry to 'Confirmed' once the signed contract is detected.
[ ] Notify Operations Team: Create a task for the Front Office/Operations team to prepare for the group arrival.
[ ] Create Room Block Manifest: Create a manifest entry to track individual guest names within the group block.
[ ] Send Arrival Instructions to Client: Send a final email to the client with check-in details and group arrival instructions.
[ ] Update Block Status to 'Closed': Update the Room Block entry to 'Closed' after the group's departure date has passed.

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