HOTEL INVENTORY AND SUPPLY CHAIN MANAGEMENT WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Check Low Stock Levels: Retrieve all inventory entries where current quantity is below the minimum threshold.
[ ] Calculate Total Stock Value: Sum the total value (quantity * unit price) of all items in the warehouse.
[ ] Generate Purchase Requisition: Create a new entry in the Purchase Order data model for items identified as low stock.
[ ] Assign Procurement Officer: Create a task for the Procurement Manager to review and approve the new purchase requisition.
[ ] Fetch Supplier Contact Info: Retrieve supplier details and lead times associated with the requested items.
[ ] Calculate Total Order Cost: Calculate the total cost of the order including estimated shipping and taxes.
[ ] Update Order Status to 'Pending': Update the status of the Purchase Requisition to 'Pending Approval'.
[ ] Notify Supplier of Order: Send an email to the supplier with the details of the approved purchase order.
[ ] Warehouse Receiving Task: Create a task for the Warehouse Clerk to prepare for incoming shipment delivery.
[ ] Verify Delivery Contents: Retrieve the original Purchase Order entry to compare against physical goods received.
[ ] Update Stock Quantities: Increment the quantity in the Inventory data model based on the received goods.
[ ] Update Order Status to 'Completed': Mark the Purchase Order as 'Fulfilled' in the system.
[ ] Remove Damaged Item Records: Delete entries for items that were logged as 'Returned/Damaged' and are no longer in the system.
[ ] Monthly Inventory Audit Report: Generate a comprehensive report showing stock turnover, discrepancies, and total spend.
[ ] Urgent Low Stock Alert: Send an SMS to the Operations Manager if a critical item (e.g., essential linens) hits zero stock.

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