HOTEL LINEN & ROOM AMENITIES INVENTORY CONTROL CHECKLIST 2026

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--- LINEN INVENTORY AUDIT: BEDDING & LINENS ---
[ ] King Size Sheet Count
[ ] Queen Size Sheet Count
[ ] Twin Size Sheet Count
[ ] Duvet Cover Condition Status (Excellent, Good (Needs Laundering), Fair (Needs Repair), Damaged (Discard))
[ ] Detected Issues (Stains, Tears/Rips, Fraying Edges, Thinning Fabric)
[ ] Discrepancy Notes
[ ] Audit Completion Date
[ ] Auditor Signature

--- TOWEL & BATH TEXTILE INSPECTION ---
[ ] Bath Towel Quantity
[ ] Hand Towel Quantity
[ ] Face Cloth Quantity
[ ] Overall Textile Condition (Excellent, Good (Minor wear), Damaged (Needs replacement))
[ ] Identified Issues (Stains, Fraying Edges, Thinning Fabric, Holes/Tears)
[ ] Damage Photo Evidence
[ ] Inspector Signature

--- GUEST ROOM AMENITIES & TOILETRIES ---
[ ] Amenities Items Inspected (Shampoo, Conditioner, Body Wash, Body Lotion, Soap Bar, Dental Kit, Shower Cap, Cotton Swabs)
[ ] Current Unit Count
[ ] Stock Status (Sufficient Stock, Low Stock - Reorder Needed, Critical - Urgent Reorder)
[ ] Damaged or Expired Items Note
[ ] Photos of Stock/Damaged Items
[ ] Inventory Inspector Signature

--- ROOM CONSUMABLES & PAPER PRODUCTS ---
[ ] Toilet Paper Rolls In Stock
[ ] Facial Tissue Boxes In Stock
[ ] Paper Product Condition (Intact/Sealed, Damaged Packaging, Moisture Damaged)
[ ] Restock Status (Sufficient Stock, Low Stock - Order Needed, Urgent Reorder Required)
[ ] Last Inventory Check Date
[ ] Inventory Controller Signature

--- CONDITION & QUALITY CONTROL ASSESSMENT ---
[ ] Identified Defects (Stains/Discoloration, Tears/Rips, Fraying Edges, Thinning Fabric, Missing Pieces)
[ ] Overall Item Condition (Excellent (New), Good (Usable), Fair (Needs Laundering), Poor (Discard/Ragging))
[ ] Number of Items Flagged for Replacement
[ ] Detailed Damage Notes
[ ] Photo Evidence of Damaged Items
[ ] Inspector Verification

--- STOCK REPLENISHMENT & REORDER STATUS ---
[ ] Items Requiring Immediate Reorder (Bed Linens, Bath Towels, Toiletries/Amenities, Paper Products)
[ ] Quantity to be Ordered
[ ] Priority Level (Critical (Immediate), High, Medium, Low)
[ ] Expected Delivery Date
[ ] Vendor Notes or Special Instructions
[ ] Inventory Manager Approval

--- STORAGE & ORGANIZATION COMPLIANCE ---
[ ] Linen Closet Cleanliness Status (Clean & Organized, Needs Cleaning, Unorganized/Disorganized)
[ ] Storage Standards Compliance (Items properly labeled, FIFO method applied, Shelving is dust-free, No moisture or dampness detected)
[ ] Current Stock Level (Units)
[ ] Storage Maintenance Notes
[ ] Auditor Verification Signature

--- DISCREPANCY & LOSS REPORTING ---
[ ] Date of Discrepancy Discovery
[ ] Quantity Discrepancy (Missing Units)
[ ] Primary Cause of Loss (Damaged/Unusable, Theft/Shrinkage, Miscounted during Audit, Unrecorded Usage)
[ ] Detailed Description of Discrepancy
[ ] Evidence Photo or Incident Report
[ ] Inventory Auditor Signature

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