HOTEL PROCUREMENT AND VENDOR MANAGEMENT WORKFLOW

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[ ] Retrieve Vendor Master List: Fetch all active vendors from the Vendor Data Model to select a supplier for the request.
[ ] Create Purchase Requisition: Generate a new entry in the Purchase Requisition data model to initiate the procurement process.
[ ] Get Item Catalog Prices: Retrieve current unit prices from the Inventory/Catalog data model to populate the requisition.
[ ] Calculate Total Requisition Value: Sum the (Unit Price * Quantity) for all line items in the requisition entry.
[ ] Procurement Manager Approval Task: Create a task for the Procurement Manager to review and approve the requisition based on the total value.
[ ] Vendor Quote Collection Task: Assign a task to the Purchasing Agent to request and attach quotes from at least three vendors.
[ ] Aggregate Quote Comparisons: Calculate the minimum, maximum, and average price among all submitted vendor quotes for the specific item.
[ ] Update Vendor Rating: Update the 'Last Performance Score' field in the Vendor Data Model following a completed delivery.
[ ] Notify Vendor of Order: Send an automated email to the selected vendor with the Purchase Order details and delivery instructions.
[ ] Goods Receipt Inspection Task: Create a task for the Receiving Clerk to verify the physical goods against the digital Purchase Order.
[ ] Update Inventory Levels: Increment the 'Stock on Hand' quantity in the Inventory Data Model upon successful receipt of goods.
[ ] Create Vendor Invoice Entry: Generate an invoice entry in the Finance module linked to the original Purchase Order.
[ ] Remove Rejected Quotes: Delete or archive non-selected vendor quote entries from the active procurement session.
[ ] Monthly Procurement Spend Report: Generate a report summarizing total spend per category and vendor performance metrics for the month.
[ ] Notify Finance of Payment Due: Send an email to the Accounts Payable department when an invoice is ready for processing.

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