HOTEL STAFF SCHEDULING AND SHIFT MANAGEMENT PROCESS

Created by ChecklistGuro (https://checklistguro.com)

[ ] Retrieve Employee Availability: Fetch all available staff entries from the Employee Data Model for the upcoming week.
[ ] Get Shift Requirements: Retrieve the predefined staffing requirements (number of staff needed per department) from the Schedule Template model.
[ ] Calculate Total Scheduled Hours: Sum the total hours of all assigned shifts to ensure they do not exceed labor budget or legal limits.
[ ] Calculate Total Staff Cost: Aggregate the total cost of all scheduled shifts based on hourly rates to monitor labor spend.
[ ] Check Overtime Threshold: Calculate if the sum of hours for an employee exceeds 40 hours to flag potential overtime costs.
[ ] Create Weekly Shift Schedule: Create new entries in the Shift Data Model for the finalized schedule.
[ ] Assign Shift Verification Task: Create a task for the Hotel Manager to review and approve the proposed schedule.
[ ] Generate Staff Duty Checklist: Create tasks for specific staff members containing their specific shift responsibilities (e.g., Opening/Closing duties).
[ ] Update Shift Status: Update the status of a shift entry from 'Draft' to 'Published' once approved.
[ ] Notify Staff of New Schedule: Send an email to all employees containing their assigned shifts for the upcoming week.
[ ] Urgent Shift Alert: Send an SMS to staff members if a last-minute shift change or emergency coverage is required.
[ ] Generate Weekly Labor Report: Create a report summarizing scheduled vs. required staff and total projected labor cost.
[ ] Remove Cancelled Shifts: Delete shift entries that have been officially cancelled by management.

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