HR CASE MANAGEMENT CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)


--- CASE INTAKE & INITIAL ASSESSMENT ---
[ ] Reporting Source Description
[ ] Case Type (Harassment, Discrimination, Retaliation, Performance Issue, Other)
[ ] Date of Incident/Report
[ ] Time of Incident/Report (if known)
[ ] Number of Individuals Involved
[ ] Immediate Action Required? (Yes, No)
[ ] Summary of Initial Report

--- INVESTIGATION PLANNING ---
[ ] Number of Witnesses to Interview
[ ] Investigator Assigned (HR Generalist, Legal Counsel, External Investigator)
[ ] Planned Start Date of Investigation
[ ] Initial Investigative Plan Outline
[ ] Relevant Documentation (e.g., initial complaint)
[ ] Potential Evidence to Collect (Emails, Documents, Video Recordings, Witness Statements)

--- EVIDENCE COLLECTION & ANALYSIS ---
[ ] Interview Date
[ ] Interview Time
[ ] Interview Notes (Detailed Account)
[ ] Audio/Video Recording (if applicable)
[ ] Documents Reviewed (Check all that apply) (Email Correspondence, Performance Reviews, Policies/Procedures, Incident Reports, Witness Statements)
[ ] Summary of Key Findings
[ ] Investigator Signature

--- LEGAL REVIEW & CONSULTATION ---
[ ] Date of Initial Legal Consultation
[ ] Summary of Legal Advice Received
[ ] Legal Counsel Assigned (Counselor A, Counselor B, Counselor C)
[ ] Specific Legal Risks Identified
[ ] Guidance on Investigative Steps (Yes, No, Partial)
[ ] Estimated Legal Costs (USD)

--- CORRECTIVE ACTION & RESOLUTION ---
[ ] Disciplinary Action Type (Verbal Warning, Written Warning, Suspension, Demotion, Termination)
[ ] Detailed Explanation of Corrective Action
[ ] Length of Suspension (Days)
[ ] Effective Date of Corrective Action
[ ] Employee Acknowledgement of Action (Summary)
[ ] Employee Signature
[ ] HR Representative Signature

--- DOCUMENTATION & RECORDKEEPING ---
[ ] Case Summary & Key Findings
[ ] Interview Transcripts (Audio/Video)
[ ] Supporting Documents (Emails, Reports)
[ ] Date of Document Creation/Review
[ ] Document Classification (e.g., Confidential, Internal) (Confidential, Internal, Public)
[ ] Number of Pages/Files
[ ] Reviewer Signature

--- CASE CLOSURE & FOLLOW-UP ---
[ ] Case Closure Date
[ ] Summary of Resolution & Actions Taken
[ ] Case Outcome (Resolved, Unresolved, Further Investigation Needed)
[ ] Number of Policy Violations
[ ] Employee Feedback on Resolution (If applicable)
[ ] Training Needs Identified? (Yes, No)
[ ] Date of Follow-Up Review (if applicable)

--- REPORTING & COMPLIANCE ---
[ ] Report Submission Date
[ ] Reporting Jurisdiction (Federal, State, Local)
[ ] Case Number Assigned (if applicable)
[ ] Summary of Reporting Requirements Met
[ ] Report Type (EEOC, State Agency, Internal Report)
[ ] Supporting Documentation (e.g., Compliance Forms)

--- END OF TEMPLATE ---
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