IMMIGRATION CASE MANAGEMENT CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)


--- CASE INITIATION & INTAKE ---
[ ] Client Name
[ ] Case Number (assigned)
[ ] Date of Initial Contact
[ ] Summary of Initial Client Concerns/Needs
[ ] Intake Source (Referral, Walk-in, Online) (Referral, Walk-in, Online)
[ ] Initial Consultation Fee (if applicable)
[ ] Client Signature Acknowledging Intake

--- ELIGIBILITY ASSESSMENT ---
[ ] Immigration Benefit Category (Family-Based, Employment-Based, Asylum/Refugee, Other)
[ ] Age of Applicant
[ ] Date of Birth
[ ] Prior Immigration History
[ ] Country of Citizenship (Select Country)
[ ] Potential Eligibility Factors (Clean Criminal Record, Financial Stability, Education/Skills, Family Connections, Employment Offer)

--- DOCUMENT GATHERING ---
[ ] Birth Certificate
[ ] Passport (Current & Previous)
[ ] Marriage Certificate (if applicable)
[ ] Divorce Decree (if applicable)
[ ] Employment Records (Pay Stubs, Tax Returns)
[ ] Educational Records (Diplomas, Transcripts)
[ ] Date of Document Issuance (for key records)

--- PETITION/APPLICATION PREPARATION ---
[ ] Applicant Background Information (Summary)
[ ] Immigration Benefit Category (Family-Based, Employment-Based, Asylum, Other)
[ ] Date of Form Submission
[ ] Copy of Form I-130/I-485 (or equivalent)
[ ] Receipt Number (USCIS)
[ ] Primary Contact Phone Number
[ ] Form Version (Latest Version, Previous Version)

--- FILING & TRACKING ---
[ ] Filing Date
[ ] Receipt Number
[ ] USCIS Processing Time (Estimated Days)
[ ] Filing Method (Online, Mail)
[ ] Expected Decision Date (Based on USCIS Processing Times)
[ ] Notes on Filing and Tracking (e.g., Tracking link, communication logs)
[ ] Confirmation Receipt (e.g., Screenshot)

--- RESPONSE TO USCIS REQUESTS ---
[ ] Type of Request Received (Request for Evidence (RFE), Information Request, Site Visit Notification, Background Check Request)
[ ] Date of Request Received
[ ] Summary of Request Content
[ ] Supporting Documents for Response
[ ] Explanation of Response
[ ] Response Status (Draft, Submitted, Sent for Review)
[ ] Date of Response Submission

--- INTERVIEW PREPARATION (IF APPLICABLE) ---
[ ] Summary of Case Facts
[ ] Potential Interview Questions (Background and Purpose of Visit, Relationship to Sponsor/Family, Employment History, Financial Situation, Travel History)
[ ] Client Responses to Potential Questions
[ ] Supporting Documentation Review
[ ] Interview Date & Time Confirmation

--- DECISION & NEXT STEPS ---
[ ] Decision Type (Approved, Denied, Withdrawn, Request for Evidence (RFE))
[ ] Decision Summary
[ ] Decision Date
[ ] Appeal Option (Appeal Available, No Appeal Available)
[ ] Appeal Instructions (if applicable)
[ ] Appeal Filing Fee (if applicable)

--- CASE CLOSURE ---
[ ] Case Closure Date
[ ] Summary of Case Outcomes & Resolution
[ ] Final Status (Approved, Denied, Withdrawn, Voluntary Dismissal)
[ ] Total Case Costs (USD)
[ ] Notes on Client Communication Regarding Closure
[ ] Final Documentation Upload (e.g., approval notice)

--- COMPLIANCE & UPDATES ---
[ ] Last Regulatory Update Review Date
[ ] Summary of Recent Regulatory Changes
[ ] Current Immigration Policy Focus (e.g., Family-based, Employment-based) (Family-based, Employment-based, Asylum/Refugee, Other)
[ ] Number of Policy Updates Reviewed This Period
[ ] Next Review Date for Immigration Policies
[ ] Areas of Policy Impacting Cases (select all that apply) (Visa Processing Times, Eligibility Requirements, Document Requirements, Interview Procedures, Appeals Process)

--- END OF TEMPLATE ---
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