INBOUND SHIPMENT PROCESSING

Created by ChecklistGuro (https://checklistguro.com)

[ ] Fetch Pending Purchase Orders: Retrieve all Purchase Order entries with a status of 'Confirmed' but no associated 'Shipment' record.
[ ] Create Shipment Record: Create a new entry in the 'Shipments' data model linked to the identified Purchase Orders.
[ ] Assign Dock Inspection Task: Create a task for the Warehouse Supervisor to physically inspect the incoming goods.
[ ] Update Shipment Status to 'In Transit': Update the Shipment entry status to reflect that the carrier has picked up the goods.
[ ] Get Shipment Manifest: Retrieve the manifest details and expected item quantities from the Shipment record.
[ ] Unloading and Verification Task: Create a task for the Receiving Clerk to unload items and verify contents against the manifest.
[ ] Log Received Quantities: Update the Shipment entry with the actual quantities received and note any discrepancies.
[ ] Calculate Total Discrepancy Value: Sum the total monetary value of all items marked as 'Damaged' or 'Missing' in the current shipment.
[ ] Calculate Variance Percentage: Calculate the percentage difference between 'Expected Quantity' and 'Received Quantity'.
[ ] Discrepancy Investigation Task: If discrepancies exist, create a task for the Procurement Manager to contact the vendor.
[ ] Notify Vendor of Damage: Send an email to the Vendor's contact email with photos and details of damaged goods.
[ ] Create Discrepancy Report Entry: Create an entry in the 'Claims/Discrepancy' data model to track the investigation process.
[ ] Create a task for the Inventory Controller to increment stock levels in the system.: Create a task for the Inventory Controller to increment stock levels in the system.
[ ] Finalize Shipment Status: Update the Shipment entry status to 'Completed' or 'Closed'.
[ ] Generate Weekly Receiving Summary: Generate a report summarizing all completed shipments, total items received, and total value of discrepancies for the week.
[ ] Notify Warehouse Manager of Completion: Send an email to the Warehouse Manager confirming that all inbound shipments for the day have been processed.

--- END OF TEMPLATE ---
Transform this text into a digital, automated, and trackable mobile app!
Visit: https://checklistguro.com/workflow-templates/logistics/inbound-shipment-processing
(Click "Install Template" to launch your digital inspection tool immediately)