INCIDENT REPORTING PROTOCOL

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--- INCIDENT IDENTIFICATION & INITIAL RESPONSE ---
[ ] Type of Incident? (Injury, Security Breach, Property Damage, Guest Complaint, Accident, Other)
[ ] Brief Description of Incident
[ ] Exact Location of Incident
[ ] Time of Incident
[ ] Immediate Actions Taken? (First Aid Provided, Area Secured, Police Notified, Guest Comforted, None)
[ ] Number of People Involved
[ ] Description of Immediate Response (e.g., first aid administered, area secured)
[ ] Photos/Videos of Scene (if applicable)

--- REPORTING PROCEDURES ---
[ ] Incident Severity Level (Low, Medium, High, Critical)
[ ] Reporting Method Used (Paper Form, Online System, Verbal Report (Followed by Written Record))
[ ] Brief Description of Incident
[ ] Number of People Involved
[ ] Date of Incident
[ ] Time of Incident
[ ] Specific Location of Incident
[ ] Initial Response Team Contacted (if applicable) (Security, Management, Maintenance, Medical Personnel, None)
[ ] Name of Person Completing Report

--- DOCUMENTATION & RECORD KEEPING ---
[ ] Date of Incident
[ ] Time of Incident
[ ] Specific Location of Incident
[ ] Detailed Description of Incident (including what happened, who was involved, and any immediate actions taken)
[ ] Number of People Directly Affected
[ ] Statements from Involved Parties (witnesses, victims, staff)
[ ] Photographs or Video Evidence (if applicable)
[ ] Type of Incident (e.g., Injury, Property Damage, Security Breach) (Injury, Property Damage, Security Breach, Guest Complaint, Other)
[ ] Reporting Staff Member Name
[ ] Reporting Staff Member Signature

--- INVESTIGATION & ANALYSIS ---
[ ] Detailed Description of Incident Circumstances
[ ] Potential Contributing Factors (Equipment Failure, Human Error, Lack of Training, Environmental Conditions, Process Deficiencies, Other (Specify))
[ ] Number of Witnesses
[ ] Precise Incident Location (GPS coordinates or detailed description)
[ ] Witness Statements (if applicable)
[ ] Severity Assessment (e.g., Minor, Moderate, Severe) (Minor, Moderate, Severe)
[ ] Date of Investigation
[ ] Time of Investigation Started

--- CORRECTIVE ACTIONS & FOLLOW-UP ---
[ ] Root Causes Identified (Select all that apply) (Equipment Failure, Human Error, Lack of Training, Process Deficiencies, Environmental Factors, Communication Breakdown)
[ ] Detailed Description of Corrective Actions
[ ] Planned Completion Date for Corrective Actions
[ ] Estimated Cost of Corrective Actions
[ ] Departments Involved in Corrective Actions (Select all that apply) (Front Office, Housekeeping, Food & Beverage, Maintenance, Security, Management)
[ ] Date Corrective Actions Implemented
[ ] Summary of Verification/Validation Process (How was the effectiveness of corrective actions verified?)
[ ] Effectiveness of Corrective Actions (Fully Effective, Partially Effective, Not Effective)
[ ] Any Unexpected Outcomes or Challenges during Corrective Actions

--- COMMUNICATION & STAKEHOLDER MANAGEMENT ---
[ ] Select Primary Contact Method for Initial Notification: (Phone, Email, In-Person, SMS/Text Message)
[ ] Summary of Communication Made to Affected Guests/Customers:
[ ] Was Legal Counsel Notified? (Yes, No)
[ ] Was Insurance Company Notified? (Yes, No)
[ ] Record of Communication with Regulatory Bodies (e.g., Health Department, Tourism Board):
[ ] Date of Initial Communication with Stakeholders
[ ] Time of Initial Communication with Stakeholders
[ ] Select all stakeholders notified: (Management, Security, HR, Affected Guests/Customers, Local Authorities)

--- TRAINING & AWARENESS ---
[ ] Employee Name
[ ] Training Module Completed (Select all that apply) (Incident Identification, Reporting Procedures, First Aid Basics, Emergency Response)
[ ] Training Completion Date
[ ] Briefly describe your understanding of incident reporting responsibilities.
[ ] Which of the following are common incident types you should report? (Guest Injury, Property Damage, Security Breach, Lost & Found, Employee Injury)
[ ] Who should you initially contact in case of an incident? (Your Supervisor, Security Personnel, The Front Desk)

--- REVIEW & IMPROVEMENT ---
[ ] Date of Last Protocol Review
[ ] Summary of Review Findings
[ ] Areas for Potential Improvement Identified? (Reporting Forms, Training Materials, Communication Channels, Investigation Procedures, Documentation Standards, None Identified)
[ ] Number of incidents reported since last review?
[ ] Detailed Description of Proposed Changes
[ ] Target Date for Implementation of Changes
[ ] Review Approved by (Select Position) (General Manager, Operations Manager, Safety Manager, HR Manager)
[ ] Reviewer Signature

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