INCOTERMS COMPLIANCE CHECKLIST FOR SUPPLY CHAIN

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--- CONTRACTUAL AGREEMENT REVIEW ---
[ ] Incoterms Version Used (2010, 2020)
[ ] Contract Number
[ ] Brief Description of Goods/Services
[ ] Agreed Upon Incoterms (e.g., FOB, CIF) (FOB, CIF, EXW, DDP, Other)
[ ] Contract Effective Date
[ ] Any Specific Incoterms Deviations/Clarifications (if applicable)
[ ] Signatory Verification

--- RESPONSIBILITY ALLOCATION ---
[ ] Responsibility for Transportation Arrangement (Buyer, Seller, Freight Forwarder)
[ ] Responsibility for Export Customs Clearance (Buyer, Seller, Customs Broker)
[ ] Responsibility for Import Customs Clearance (Buyer, Seller, Customs Broker)
[ ] Responsibility for Export Documentation (Buyer, Seller, Freight Forwarder)
[ ] Cost Allocation Percentage (Buyer)
[ ] Cost Allocation Percentage (Seller)

--- COST ALLOCATION ---
[ ] Freight Costs (Shipper)
[ ] Freight Costs (Consignee)
[ ] Insurance Costs (Shipper)
[ ] Insurance Costs (Consignee)
[ ] Customs Duties (Importer)
[ ] Customs Brokerage Fees (Importer)
[ ] Unforeseen Expenses

--- DOCUMENTATION REQUIREMENTS ---
[ ] Commercial Invoice
[ ] Packing List
[ ] Bill of Lading / Air Waybill
[ ] Export Declaration Type (Electronic Export Information (EEI), None, Other)
[ ] Invoice Number
[ ] Invoice Date
[ ] Description of Goods

--- DELIVERY POINT CLARIFICATION ---
[ ] Detailed Delivery Point Description
[ ] Exact GPS Coordinates of Delivery Point
[ ] Method of Delivery Confirmation (Signed Proof of Delivery, Electronic Signature, Photo Documentation, GPS Timestamp)
[ ] Scheduled Delivery Date
[ ] Scheduled Delivery Time Window

--- RISK MANAGEMENT ---
[ ] Potential Risk Description
[ ] Risk Probability (1-10)
[ ] Risk Impact (1-10)
[ ] Risk Mitigation Strategy (Avoidance, Reduction, Transfer, Acceptance)
[ ] Supporting Documentation (e.g., insurance policies, contingency plans)
[ ] Date of Risk Identification

--- CUSTOMS & REGULATORY COMPLIANCE ---
[ ] Harmonized System (HS) Code Classification (Verified and Accurate, Requires Review, Uncertain - Further Investigation Needed)
[ ] Country of Origin Code
[ ] Detailed Description of Goods (for Customs)
[ ] Import License Required? (Yes, No, Unknown)
[ ] Supporting Documentation (e.g., Certificates of Origin)
[ ] Date of Customs Clearance

--- INSURANCE COVERAGE ---
[ ] Insured Value (USD)
[ ] Type of Coverage (All Risk, Named Perils)
[ ] Deductible Amount (USD)
[ ] Policy Effective Date
[ ] Policy Expiration Date
[ ] Coverage Territory (Domestic, International)
[ ] Copy of Insurance Policy

--- TRAINING & AWARENESS ---
[ ] Briefly describe the core purpose of Incoterms training.
[ ] Which departments typically require Incoterms training? (Sales, Logistics, Procurement, Finance, Customs Brokerage)
[ ] Date of last Incoterms training for relevant personnel.
[ ] Training delivery method? (Online Module, In-Person Workshop, Hybrid)
[ ] Number of employees who have completed Incoterms training.
[ ] Upload training documentation/certificates (optional).

--- PERIODIC REVIEW ---
[ ] Last Review Date
[ ] Review Frequency (Months)
[ ] Summary of Review Findings
[ ] Incoterms Adequacy Assessment (Fully Adequate, Requires Minor Adjustment, Requires Significant Revision, Unsuitable - Immediate Change Needed)
[ ] Rationale for Incoterms Adequacy Assessment
[ ] Supporting Documentation (Contracts, Agreements)

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