INSURANCE DATA PRIVACY COMPLIANCE CHECKLIST

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--- DATA INVENTORY & MAPPING ---
[ ] Description of Data Collected (e.g., Name, Address, DOB, Medical History)
[ ] Data Category (e.g., Personally Identifiable Information, Financial Data, Medical Information) (Personally Identifiable Information (PII), Financial Data, Medical Information, Behavioral Data, Location Data)
[ ] Approximate Number of Records Containing This Data
[ ] Data Source (e.g., Application Form, Website, Third-Party Provider) (Application Form, Website, Third-Party Provider, Claims Data)
[ ] Date Data Inventory Last Updated
[ ] Data Retention Policy (Summary)

--- CONSENT & NOTICES ---
[ ] Consent Method Used (Explicit Opt-In, Implied Consent, Legitimate Interest (Documented))
[ ] Summary of Privacy Notice Content
[ ] Last Privacy Notice Update Date
[ ] Copy of Current Privacy Notice (PDF)
[ ] Notice Delivery Method (Website, Email, Paper Form, Pre-contractual Information)
[ ] Description of Consent Withdrawal Process
[ ] Number of Consent Withdrawal Requests Processed Last Year

--- DATA SUBJECT RIGHTS REQUESTS (DSRS) ---
[ ] Date of DSR Received
[ ] DSR Reference Number (Internal)
[ ] Details of DSR Request (Customer's Exact Words)
[ ] Type of DSR Requested (Access, Rectification, Erasure, Restriction of Processing, Data Portability, Objection)
[ ] Number of Records/Data Points Involved (Estimate)
[ ] Date of Acknowledgement Sent to Customer
[ ] Summary of Actions Taken to Address DSR
[ ] Date DSR Fully Resolved
[ ] Resolution Status (Fully Resolved, Partially Resolved, Denied (with Explanation))
[ ] Reason for Denial (if applicable)

--- DATA SECURITY MEASURES ---
[ ] Encryption Strength (Bit Length)
[ ] Encryption Type Used (e.g., AES, RSA) (AES, RSA, Other - Specify in Long Text)
[ ] Access Control Measures Implemented (Role-Based Access Control, Multi-Factor Authentication, Least Privilege Principle, Regular Access Reviews)
[ ] Firewall Status (Active, Inactive, Pending Review)
[ ] Last Penetration Test Date
[ ] Description of Data Loss Prevention (DLP) measures

--- THIRD-PARTY VENDOR MANAGEMENT ---
[ ] Vendor's Privacy Framework Alignment (e.g., SOC 2, ISO 27001) (Fully Compliant, Partially Compliant, Not Compliant, N/A)
[ ] Summary of Vendor's Data Processing Activities
[ ] Vendor's Data Processing Agreement (DPA)
[ ] Vendor's Security Assessment Completion Status (Completed, In Progress, Not Completed)
[ ] Last Vendor Security Assessment Date
[ ] Number of Records Processed by Vendor (Estimate)
[ ] Description of Vendorâ€™s Data Security Controls

--- DATA BREACH RESPONSE PLAN ---
[ ] Last Breach Response Plan Review Date
[ ] Summary of Breach Response Plan
[ ] Primary Contact Person for Data Breach (Name 1, Name 2, Name 3)
[ ] Secondary Contact Person for Data Breach (Name 1, Name 2, Name 3)
[ ] Estimated Cost of a Data Breach (USD)
[ ] Description of Data Breach Containment Steps
[ ] Incident Report Template (Example)

--- TRAINING AND AWARENESS ---
[ ] Number of Employees Trained
[ ] Last Training Completion Date
[ ] Training Modules Covered (Select All) (Data Subject Rights (DSRs), Data Security Practices, Privacy Policy Updates, Incident Reporting, Vendor Management)
[ ] Training Delivery Method (Online Module, Classroom Training, Webinar)
[ ] Summary of Training Content
[ ] Training Completion Certificates

--- REGULATORY UPDATES ---
[ ] Date of Last Regulatory Update Review
[ ] Summary of Regulatory Changes Identified
[ ] Applicable Regulations (Select All) (GDPR, CCPA, HIPAA, State-Specific Privacy Laws, Other (Specify in Long Text))
[ ] Details of 'Other' Regulations Selected (If Applicable)
[ ] Implementation Deadline for New Requirements
[ ] Number of Employees Trained on New Regulations
[ ] Status of Implementation (Not Started, In Progress, Completed, Delayed)

--- POLICY AND PROCEDURE REVIEW ---
[ ] Last Policy Review Date
[ ] Summary of Changes Made During Last Review
[ ] Review Scope (e.g., Full, Targeted) (Full Review, Targeted Review)
[ ] Review Cycle Frequency (e.g., Annual, Bi-annual)
[ ] Description of process used to identify relevant regulatory updates
[ ] Supporting Documentation (e.g., Review Reports)

--- DATA TRANSFER COMPLIANCE ---
[ ] Data Transfer Mechanism Utilized (Standard Contractual Clauses (SCCs), Binding Corporate Rules (BCRs), Adequacy Decision, Other (Specify in LONG_TEXT))
[ ] If 'Other' selected, specify the data transfer mechanism.
[ ] Date SCCs/BCRs were last reviewed/updated.
[ ] Number of countries data is transferred to.
[ ] Countries Data is Transferred To (Select all that apply) (United States, United Kingdom, Canada, Australia, Germany, France, Japan, Other (Specify in LONG_TEXT))
[ ] If 'Other' selected above, specify countries.
[ ] Upload Copy of SCCs/BCRs or Transfer Impact Assessment

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