INSURANCE POLICY DOCUMENTATION CHECKLIST

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--- POLICY APPLICATION REVIEW ---
[ ] Applicant Name
[ ] Description of Business Operations (if applicable)
[ ] Total Annual Revenue
[ ] Application Source (e.g., Agent, Broker, Online) (Agent, Broker, Online, Direct)
[ ] Application Submission Date
[ ] Supporting Financial Statements (if applicable)

--- SUPPORTING DOCUMENTATION ---
[ ] Appraisal Report
[ ] Loss History Report
[ ] Prior Loss Ratio
[ ] Inspection Report Received? (Yes, No, Pending)
[ ] Inspection Report Date
[ ] Inspection Findings Summary
[ ] Existing Coverage Details (if applicable) (Property, Liability, Workers' Compensation, Commercial Auto)

--- UNDERWRITING FILE REVIEW ---
[ ] Underwriting File Creation Date
[ ] Summary of Risk Assessment
[ ] Risk Score
[ ] Underwriting Approval Status (Approved, Rejected, Conditional Approval)
[ ] Reason for Approval/Rejection/Condition
[ ] Supporting Documents (e.g., inspection reports)

--- POLICY ISSUANCE ---
[ ] Policy Number
[ ] Effective Date
[ ] Expiration Date
[ ] Policy Type (Homeowners, Auto, Commercial Property, Liability)
[ ] Policy Status (Issued, Active, Cancelled)
[ ] Premium Amount
[ ] Agent/Broker Name

--- DECLARATIONS PAGE ACCURACY ---
[ ] Policy Number
[ ] Premium Amount
[ ] Coverage Limit (Liability)
[ ] Deductible Amount
[ ] Effective Date
[ ] Expiration Date
[ ] Insured Name Matches Application? (Yes, No)
[ ] Address Matches Application? (Yes, No)

--- POLICY FORMS & ENDORSEMENTS ---
[ ] Primary Policy Form (e.g., Homeowners, Commercial General Liability)
[ ] Applicable Endorsements (Select all that apply) (Additional Insured, Increased Limits, Exclusion of Specific Perils, Business Interruption, Blanket Coverage)
[ ] Endorsement Description (if custom or requires clarification)
[ ] Form Version (Version 1.0, Version 1.1, Version 2.0)
[ ] Endorsement Effective Date

--- LEGAL & REGULATORY COMPLIANCE ---
[ ] Applicable State Regulations (State A, State B, Federal Regulations, Other - Specify)
[ ] Last Regulatory Compliance Training Date
[ ] Summary of Regulatory Changes Implemented
[ ] Privacy Compliance (e.g., GDPR, CCPA) (Compliant, Needs Review, Non-Compliant)
[ ] Supporting Documentation - Compliance Audit Report
[ ] Policy Number Affected by Recent Regulatory Change

--- RECORD KEEPING & STORAGE ---
[ ] Number of Physical Files Created
[ ] Date of Last File Storage Review
[ ] Storage Medium Used (Physical/Digital) (Physical, Digital)
[ ] Description of Digital Storage System (if applicable)
[ ] Retention Schedule Compliance (Compliant, Non-Compliant, Review Needed)
[ ] Copy of Retention Schedule (Optional)

--- POLICY DELIVERY & ACKNOWLEDGMENT ---
[ ] Date of Policy Delivery
[ ] Delivery Method (Email, Mail, In-Person, Secure Portal)
[ ] Delivery Confirmation Notes (e.g., recipient name, tracking number)
[ ] Recipient Signature (if applicable)
[ ] Acknowledgement Status (Acknowledged, Not Acknowledged, Pending Acknowledgement)
[ ] Date of Acknowledgement (if acknowledged)

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