INVENTORY AND SPARE PARTS MANAGEMENT PROCESS

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[ ] Check Low Stock Levels: Retrieve all items from the Inventory Data Model where current stock is below the defined reorder point.
[ ] Calculate Total Reorder Value: Sum the 'Unit Cost' of all items identified in the low stock list to determine the total procurement budget needed.
[ ] Assign Procurement Officer: Create a task for the Procurement Manager to review the identified low-stock items and approve the purchase.
[ ] Update Item Status to 'Reordering': Change the status field of the selected inventory items to 'Reordering' to prevent duplicate purchase orders.
[ ] Generate Purchase Order: Create a new entry in the Purchase Order Data Model containing the selected items, quantities, and supplier info.
[ ] Notify Supplier: Send an email to the vendor's contact address with the details of the new Purchase Order.
[ ] Warehouse Receiving Task: Create a task for the Warehouse Clerk to inspect and receive the parts when the shipment arrives.
[ ] Verify Incoming Shipment: Retrieve the original Purchase Order data to compare against the physical items received.
[ ] Calculate Variance: Calculate the difference between the 'Ordered Quantity' and the 'Received Quantity' to identify discrepancies.
[ ] Update Inventory Stock Levels: Update the 'Quantity on Hand' in the Inventory Data Model by adding the newly received quantities.
[ ] Close Purchase Order: Update the status of the Purchase Order entry to 'Completed'.
[ ] Calculate Total Monthly Spend: Aggregate the total cost of all completed Purchase Orders for the current month for financial reporting.
[ ] Monthly Inventory Value Report: Generate a report showing the total value of all stock on hand and the turnover rate.
[ ] Notify Management: Send an email to the Operations Manager with the summary of the monthly inventory report.
[ ] Urgent Stock Alert: Send an SMS to the Warehouse Supervisor if a critical spare part (Safety Stock = 0) is detected.

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