INVENTORY REPLENISHMENT AUTOMATION PROCESS

Created by ChecklistGuro (https://checklistguro.com)

[ ] Check Low Stock Levels: Retrieve all items from the Inventory Data Model where current stock is below the predefined reorder point.
[ ] Calculate Total Reorder Value: Sum the 'Unit Cost' of all identified low-stock items to determine the total capital required for replenishment.
[ ] Calculate Lead Time Buffer: Calculate the required safety stock level using the formula: (Average Daily Usage * Lead Time) + Safety Buffer.
[ ] Create Purchase Requisition: Generate a new entry in the 'Purchase Orders' data model for the identified low-stock items.
[ ] Update Inventory Status: Update the 'Status' field of the selected items in the Inventory Data Model to 'Pending Reorder'.
[ ] Assign Procurement Review: Create a task for the Procurement Manager to review and approve the newly created Purchase Requisition.
[ ] Notify Supplier: Send an automated email to the Vendor's contact email with the details of the new Purchase Order.
[ ] Fetch Vendor Contact Info: Retrieve contact details and payment terms from the Vendor Data Model based on the items being ordered.
[ ] Calculate Estimated Arrival Date: Calculate the expected delivery date by adding the Vendor Lead Time to the current date.
[ ] Update Purchase Order Date: Update the 'Expected Delivery Date' field in the Purchase Order entry with the calculated value.
[ ] Warehouse Receiving Task: Create a task for the Warehouse Team to perform a physical count check once the delivery date is reached.
[ ] Notify Finance Department: Send an email to the Accounts Payable team regarding the pending cost for the upcoming inventory replenishment.
[ ] Create Receiving Log Entry: Create an entry in the 'Incoming Shipments' log to track the arrival of the goods.
[ ] Finalize Inventory Levels: Once items are received, update the 'Current Stock' levels in the Inventory Data Model to reflect the new quantities.
[ ] Archive Completed Requisition: Remove or archive the completed Purchase Requisition entry from the 'Active Orders' view to keep the dashboard clean.

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