INVOICE PROCESSING AND APPROVAL AUTOMATION

Created by ChecklistGuro (https://checklistguro.com)

[ ] Fetch Pending Invoices: Retrieve all invoice entries from the Data Model where status is 'Pending Approval'.
[ ] Calculate Total Invoice Value: Sum the 'Total Amount' field of all retrieved pending invoice entries to check budget thresholds.
[ ] Calculate Tax Amount: Calculate the tax portion of the invoice using the formula (Subtotal * Tax_Rate).
[ ] Update Invoice Status to 'Reviewing': Change the status of the selected invoice entry to 'In Review' to prevent duplicate processing.
[ ] Assign Approval Task to Manager: Create a task for the Department Manager to review the invoice details and attachments.
[ ] Check Vendor Details: Fetch vendor information from the Vendor Data Model based on the ID in the invoice entry.
[ ] Verify Budget Compliance: Compare the Invoice Total against the Department Budget Limit.
[ ] Create Discrepancy Task: Create a task for the Accounts Payable clerk if the calculated tax does not match the invoice tax.
[ ] Notify Finance Team: Send an email notification to the Finance Group with the summary of the invoice for approval.
[ ] Finalize Invoice Approval: Update the invoice entry status to 'Approved' once the manager completes the task.
[ ] Create Payment Instruction: Create a new entry in the 'Payments' Data Model to schedule the disbursement.
[ ] Send Confirmation to Vendor: Send an automated email to the Vendor's email address confirming that the invoice has been approved for payment.
[ ] Remove Duplicate Drafts: Delete any draft entries in the Invoice Data Model that were created by mistake during the process.
[ ] Generate Monthly Processing Report: Generate a report summarizing all processed invoices, total amounts, and processing time for the month.

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