JOB DESCRIPTION COMPLIANCE CHECKLIST (HR)

Created by ChecklistGuro (https://checklistguro.com)


--- JOB TITLE & SUMMARY ACCURACY ---
[ ] Current Job Title
[ ] Proposed Job Title (if applicable)
[ ] Current Job Summary
[ ] Proposed Job Summary (if applicable)
[ ] Does the Job Title Accurately Reflect the Role? (Yes, No, Unsure)
[ ] Does the Job Summary Adequately Describe the Role? (Yes, No, Unsure)

--- ESSENTIAL DUTIES & RESPONSIBILITIES CLARITY ---
[ ] Describe the primary purpose of this role in detail.
[ ] List 3-5 key responsibilities, using action verbs (e.g., 'Develop,' 'Manage,' 'Analyze').
[ ] Estimated percentage of time spent on key responsibility #1 (%).
[ ] Does this responsibility require a specific license or certification? (Yes, No)
[ ] Describe the expected output or deliverables for this responsibility.
[ ] Which of these skills or knowledge areas are ESSENTIAL for performing this responsibility? (Project Management, Data Analysis, Customer Service, Financial Reporting, Technical Writing)

--- REQUIRED SKILLS & QUALIFICATIONS VALIDATION ---
[ ] Years of Experience Required (Entry Level (0-2 years), Mid-Level (3-5 years), Senior Level (6+ years))
[ ] Technical Skills (Select all that apply) (Microsoft Excel, SQL, Python, Project Management Software (e.g., Jira, Asana), CRM Software (e.g., Salesforce))
[ ] Minimum Score on Required Assessment (if applicable)
[ ] Educational Requirement (High School Diploma, Associate's Degree, Bachelor's Degree, Master's Degree, Doctorate)
[ ] Justification for Required Certifications/Licenses (if applicable)

--- PHYSICAL DEMANDS ASSESSMENT ---
[ ] Describe any lifting requirements (weight, frequency, distance)
[ ] Maximum weight lifted (in pounds)
[ ] Frequency of lifting (e.g., occasional, frequent, constant)
[ ] Describe physical activities (select all that apply) (Standing, Walking, Sitting, Bending, Stooping, Reaching, Climbing, Kneeling, Crouching, Twisting)
[ ] Sensory requirements (e.g., vision, hearing) (Normal, Correctable with glasses/contacts, Specific accommodations needed)
[ ] Describe any specific environmental conditions (e.g., noise, temperature, hazards)

--- WORK ENVIRONMENT DESCRIPTION ---
[ ] Describe the typical noise levels in the work area.
[ ] Select all applicable environmental factors: (Temperature controlled, Exposure to cold, Exposure to heat, Exposure to dust, Exposure to chemicals, Outdoor work)
[ ] Describe any potential hazards associated with the work environment.
[ ] Primary work location (if not standard office).
[ ] Approximate percentage of time spent at a computer.
[ ] Select the best descriptor of the work environment: (Office, Warehouse, Manufacturing, Remote)

--- LEGAL COMPLIANCE REVIEW ---
[ ] FLSA Status Classification (Exempt/Non-Exempt) (Exempt, Non-Exempt)
[ ] ADA Considerations Required? (Yes, No, Unsure)
[ ] Last Legal Review Date
[ ] Salary Range Minimum
[ ] Salary Range Maximum
[ ] EEOC Poster Verification Statement (Confirmation Text)

--- CONSISTENT LANGUAGE & TERMINOLOGY ---
[ ] Identify inconsistent verb usage (e.g., 'responsible for' vs. 'performs') (Consistent, Inconsistent - Corrected)
[ ] Check for variations in job level terminology (e.g., 'Senior' vs. 'Lead') (Consistent, Inconsistent - Standardized)
[ ] Note any acronyms used; confirm they are defined elsewhere.
[ ] Does the language align with company branding? (Yes, No)
[ ] Record any instances of language disparity and proposed solutions.

--- ACCESSIBILITY REVIEW ---
[ ] Language Clarity: Is the language free of jargon and technical terms? (Yes, No, Partially)
[ ] Sentence Structure: Are sentences concise and easy to understand? (Yes, No, Partially)
[ ] Readability Assessment: Check all applicable areas. (Font Size Adequacy, Color Contrast Sufficient, Spacing Clear, Use of Bullet Points Effective, Alternative Text for Images Provided)
[ ] Summary of Accessibility Concerns (if any)
[ ] Screen Reader Compatibility (Verified Compatible, Not Verified, Known Incompatibilities)

--- JOB FAMILY ALIGNMENT ---
[ ] Job Family Designation (Technology, Finance, Human Resources, Sales, Operations)
[ ] Career Path Alignment (Individual Contributor, Management, Specialist)
[ ] Explanation of Alignment
[ ] Estimated Time to Promote (Years)
[ ] Related Job Titles (Junior Role, Senior Role, Adjacent Role)

--- REGULAR REVIEW & UPDATES ---
[ ] Last Review Date
[ ] Review Frequency (Months)
[ ] Reviewer Name
[ ] Review Notes
[ ] Next Review Date

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