LEASE RENEWAL CHECKLIST FOR PROPERTY MANAGERS

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--- INITIAL ASSESSMENT & LEASE EXPIRATION REVIEW ---
[ ] Lease Expiration Date
[ ] Tenant Contact Information Verification
[ ] Rent Payment History (Excellent, Good, Fair, Poor)
[ ] Notes on Tenant Behavior/Communication
[ ] Compliance with Lease Agreements? (Yes, No, Partial)
[ ] Number of Lease Violations (if any)
[ ] Summary of Previous Maintenance Requests & Resolutions

--- MARKET RENT ANALYSIS & PRICING ---
[ ] Current Market Rent (Similar Unit)
[ ] Comparable Unit Size (Sq. Ft)
[ ] Unit Size Difference (Sq. Ft)
[ ] Neighborhood Rental Trends (Increasing, Stable, Decreasing)
[ ] Notes on Comparable Units & Rental Data
[ ] Proposed New Rent
[ ] Rent Increase Percentage (0-3%, 3-5%, 5-7%, 7-10%, Over 10%)

--- TENANT COMMUNICATION & NEGOTIATION ---
[ ] Initial Renewal Contact Date
[ ] Tenant Contact Method (e.g., Phone, Email, In-Person)
[ ] Summary of Initial Renewal Discussion
[ ] Proposed Rent Increase (if applicable)
[ ] Tenant Concerns/Requests (None, Maintenance Issues, Rent Concerns, Lease Terms, Other)
[ ] Notes on Tenant Response & Negotiation Points
[ ] Date of Final Agreement (if applicable)

--- RENEWAL OFFER & DOCUMENTATION ---
[ ] New Monthly Rent Amount
[ ] Lease Term Length (6 Months, 12 Months, 18 Months, 24 Months)
[ ] Special Renewal Terms or Conditions (if any)
[ ] Effective Date of New Lease
[ ] Supporting Documents (Rent Comparables, etc.)
[ ] Renewal Offer Expiration Date
[ ] Property Manager Signature

--- TENANT ACCEPTANCE & REVIEW ---
[ ] Tenant Signature
[ ] Date of Acceptance
[ ] Renewal Option Chosen (Accept Current Terms, Accept New Terms, Decline Renewal)
[ ] Tenant Comments/Questions (Optional)
[ ] Property Manager Signature

--- LEASE AGREEMENT EXECUTION & RECORD KEEPING ---
[ ] Lease Renewal Effective Date
[ ] Landlord Signature
[ ] Tenant Signature
[ ] Signed Lease Renewal Document
[ ] Notes on Execution (e.g., any verbal agreements)
[ ] Renewal Rent Amount
[ ] Lease Type (Fixed Term, Month-to-Month)

--- PROPERTY INSPECTION & MAINTENANCE REVIEW ---
[ ] Scheduled Inspection Date
[ ] Inspection Notes & Observations
[ ] Condition of Appliances (e.g., Refrigerator, Oven, Dishwasher) (Excellent, Good, Fair, Poor, N/A)
[ ] Quantity of Cracked Tiles (if applicable)
[ ] Detailed Description of Required Maintenance (if any)
[ ] Maintenance Urgency (High, Medium, Low)
[ ] Photos of Damages or Issues (optional)

--- RENT COLLECTION & FINANCIAL UPDATES ---
[ ] New Monthly Rent Amount
[ ] Effective Date of New Lease
[ ] Security Deposit Amount (if applicable)
[ ] Payment Method (Check, ACH, Online Portal)
[ ] Next Rent Due Date
[ ] Late Fee Amount (if applicable)
[ ] Lease Type (Fixed Term, Month-to-Month)

--- END OF TEMPLATE ---
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