LEASE RENEWAL CHECKLIST

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--- INITIAL ASSESSMENT & TENANT COMMUNICATION ---
[ ] Date of Initial Contact Regarding Renewal
[ ] Summary of Initial Tenant Communication (Verbal or Email)
[ ] Tenant's Initial Stated Interest in Renewal? (Yes - Eager to Renew, Yes - Willing to Consider, Undecided / Needs More Information, No - Unlikely to Renew)
[ ] Tenantâ€™s Concerns/Questions (if any)
[ ] Method of Initial Communication (Phone Call, Email, In-Person, Text Message)
[ ] Date of Follow-Up Communication (if applicable)
[ ] Summary of Follow-Up Communication (if applicable)

--- MARKET RESEARCH & RENTAL RATE ANALYSIS ---
[ ] Comparable Rental Rates (Average)
[ ] Average Square Footage of Comparables
[ ] Neighborhood Condition (Overall) (Excellent, Good, Fair, Poor)
[ ] Notes on Market Trends & Factors
[ ] Supporting Documentation (e.g., rental listings, property reports)
[ ] Vacancy Rate in Area
[ ] Type of Comparable Properties (Single-Family Homes, Condos, Apartments, Townhouses)

--- LEASE REVIEW & AMENDMENT PREPARATION ---
[ ] Current Lease Expiration Date (Verify)
[ ] Lease Type (Confirm) (Residential, Commercial, Industrial)
[ ] Summary of Key Lease Terms (Current)
[ ] Current Monthly Rent
[ ] Special Clauses or Addenda (Note any)
[ ] Review for Required Amendments (Select All that Apply) (Security Deposit Amount, Pet Policy, Maintenance Responsibilities, Subletting/Assignment, Utilities, Insurance Requirements, Other)
[ ] Date of Last Lease Review (For Record Keeping)

--- FINANCIAL EVALUATION & PROPOSAL CREATION ---
[ ] Current Annual Rent
[ ] Estimated Market Rent for Similar Units
[ ] Proposed Annual Rent Increase (in $)
[ ] Percentage Rent Increase
[ ] Rationale for Rent Increase (Justification)
[ ] Renewal Incentive Offered (if any) (None, Rent Credit, Property Improvement, Other (Specify in Long Text))
[ ] Details of Renewal Incentive (if applicable)
[ ] Renewal Fee (if applicable)

--- NEGOTIATION & AGREEMENT ---
[ ] Tenant's Initial Renewal Response? (Yes - with proposed counter-offer, Yes - Accepting proposed terms, No - Declining renewal, Undecided - Requires further discussion)
[ ] Proposed Rent Increase (if applicable)
[ ] Summary of Negotiation Discussions
[ ] Negotiated Rent Adjustment? (Yes, No)
[ ] Final Agreed Rent Amount
[ ] Date of Agreement Signature
[ ] Notes on any concessions/incentives offered (e.g., free parking, minor improvements)

--- LEASE DOCUMENTATION & LEGAL REVIEW ---
[ ] Review Lease Renewal Clause Details
[ ] Compliance Review (Local, State, Federal) (Compliant, Requires Modification, Further Investigation Needed)
[ ] Effective Date of Renewal Lease
[ ] Upload Attorney Review Document (if applicable)
[ ] Notes on Legal Review and Potential Risks
[ ] Review of Rent Control/Stabilization Status (Applicable, Not Applicable, Further Research Needed)
[ ] Legal Reviewer Initials

--- TENANT ACCEPTANCE & SIGNATURES ---
[ ] Tenant Signature
[ ] Date of Signature
[ ] Printed Name of Tenant
[ ] Acknowledgement of Received Copy (Yes, I received a copy, No, I did not receive a copy)
[ ] Tenant Comments (Optional)

--- RECORD KEEPING & NOTIFICATIONS ---
[ ] Renewal Lease Execution Date
[ ] Notes on Renewal Discussion/Negotiation
[ ] Renewal Rent Amount
[ ] Lease Renewal Type (Standard Renewal, Month-to-Month, Extended Term Renewal)
[ ] Copy of Signed Renewal Lease Agreement
[ ] Notification Sent to Property Management Software (Details)
[ ] Date of Tenant Notification of Renewal

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