LOSS PREVENTION AUDIT CHECKLIST (QUARTERLY) - SHRINKAGE ANALYSIS, INVENTORY DISCREPANCIES

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--- SHRINKAGE DATA REVIEW & ANALYSIS ---
[ ] Total Shrinkage (USD)
[ ] Shrinkage as % of Sales
[ ] Target Shrinkage %
[ ] Shrinkage Trend (Compared to Previous Quarter) (Increased, Decreased, Stable)
[ ] Summary of Significant Shrinkage Drivers
[ ] Key Shrinkage Categories (Select all that apply) (Theft (External), Theft (Internal), Administrative Errors, Vendor Fraud, Damage, Obsolescence)
[ ] Date of Shrinkage Data Extraction
[ ] Recommendations for Shrinkage Reduction

--- INVENTORY ACCURACY ASSESSMENT ---
[ ] Cycle Count Frequency (per category)
[ ] Cycle Count Methodology (Manual, Automated (e.g., RFID), Hybrid)
[ ] Average Discrepancy Value (in $)
[ ] Percentage of Items with Discrepancies
[ ] Description of Recurring Inventory Discrepancies (if any)
[ ] Reasons for Inventory Discrepancies (Select all that apply) (Data Entry Errors, Theft, Shipping/Receiving Errors, Damage/Obsolescence, System Errors, Poor Receiving Procedures)
[ ] Date of Last Full Physical Inventory
[ ] Summary of Corrective Actions Recommended for Inventory Discrepancies

--- POINT OF SALE (POS) SECURITY & CONTROLS ---
[ ] POS System Access Controls - Tiered Access? (Yes - Tiered Access Implemented, No - Single User Access, Partial - Some Tiered Access)
[ ] Number of POS Terminals with Dual Control
[ ] Is Transaction Authorization Required for Voided Transactions? (Yes, No, Sometimes)
[ ] Describe any unusual transaction patterns observed during review (e.g., high number of voids, discounts).
[ ] Are Employee PINs Regularly Changed? (Yes - Per Policy, No, Unsure)
[ ] Upload screenshots of POS system access logs for review (last 24 hours).
[ ] Are end-of-day reconciliation reports reviewed by management? (Yes, No, Occasionally)

--- RECEIVING & STOCKROOM SECURITY ---
[ ] Are receiving logs maintained and reviewed daily? (Yes, No, Not Applicable)
[ ] Number of authorized personnel with stockroom access:
[ ] Which of the following access controls are in place for the stockroom? (Select all that apply) (Keypad Entry, Card Access, Biometric Scan, Limited Access List, None)
[ ] Are blind shipments utilized for high-risk merchandise? (Yes, No, Not Applicable)
[ ] Describe any discrepancies found during stock counts and the corrective actions taken:
[ ] Are damaged goods clearly identified and segregated? (Yes, No, Not Applicable)
[ ] Date of last comprehensive stockroom security review:
[ ] Upload any photos showing stockroom security vulnerabilities (e.g., unsecured doors, poorly lit areas).

--- RETURNS & EXCHANGES PROCEDURES ---
[ ] Is there a documented return/exchange policy? (Yes, No, N/A)
[ ] Briefly describe the return/exchange policy.
[ ] Average number of returns/exchanges processed daily.
[ ] Who is authorized to process returns/exchanges? (All Employees, Designated Employees Only, Management Only, Other (Specify))
[ ] If 'Other' selected above, please specify who is authorized.
[ ] What forms of ID are required for returns/exchanges? (Government Issued Photo ID, Store Credit Card, Receipt, Other (Specify))
[ ] If 'Other' selected above, please specify what forms of ID are accepted.
[ ] Are returns/exchanges logged in a centralized system? (Yes, No)
[ ] Describe the logging system used for returns/exchanges. (If applicable)

--- EMPLOYEE AWARENESS & TRAINING ---
[ ] Last Loss Prevention Training Completion Date (Within Last 3 Months, 3-6 Months Ago, 6-12 Months Ago, Over 12 Months Ago)
[ ] Number of Employees Trained in Loss Prevention Procedures This Quarter
[ ] Summary of Topics Covered in Recent Loss Prevention Training
[ ] Which of the following topics were included in the training? (Shoplifting Awareness, Internal Theft Prevention, Fraudulent Returns, POS Security, Inventory Control, Cybersecurity Awareness)
[ ] Method of Training Delivery (In-Person, Online (Self-Paced), Online (Instructor-Led), Combination)
[ ] Upload Training Record/Attendance Sheet (If Applicable)
[ ] Describe any feedback received from employees regarding the effectiveness of loss prevention training.

--- PHYSICAL SECURITY & SURVEILLANCE ---
[ ] Number of Operational Security Cameras
[ ] Camera System Type (e.g., IP, Analog) (IP, Analog, Other)
[ ] Describe camera coverage of high-risk areas (entrances, exits, cash wrap)
[ ] Are camera recordings reviewed regularly? (Yes, No, Occasionally)
[ ] Number of days recordings are retained
[ ] Date of last camera system maintenance check
[ ] Which access control measures are in place for stockroom/storage areas? (Keycard access, Numeric keypad, Limited employee access, None)
[ ] Location of Security Control Panel
[ ] Describe any blind spots in the store's surveillance coverage.

--- HIGH-RISK MERCHANDISE HANDLING ---
[ ] Identify High-Risk Merchandise Categories (e.g., Electronics, Apparel, Cosmetics) (Electronics, Apparel, Cosmetics, Jewelry, Footwear, Accessories, Other (Specify in LONG_TEXT))
[ ] If 'Other' selected above, please specify high-risk merchandise categories:
[ ] Number of EAS (Electronic Article Surveillance) tags applied to high-risk items:
[ ] EAS tag placement methodology for high-risk items: (Standard Placement, Randomized Placement, Vendor Recommended, Other (Specify in LONG_TEXT))
[ ] If 'Other' selected for EAS tag placement, please specify:
[ ] Security cages or display cases used for high-risk items? (Yes, No, Partial (Specify in LONG_TEXT))
[ ] If 'Partial' selected above, describe areas where security cages/cases are used:
[ ] Frequency of high-risk merchandise restock (days/weeks):
[ ] Date of last high-risk merchandise security procedure review:

--- DATA ANALYTICS & REPORTING ---
[ ] Shrinkage Percentage (Current Quarter)
[ ] Shrinkage Percentage (Previous Quarter)
[ ] Shrinkage Percentage (Target/Budget)
[ ] Reporting Frequency (Shrinkage Data) (Daily, Weekly, Monthly, Quarterly)
[ ] Key Metrics Tracked in Loss Prevention Reporting (Unit Sales, Transaction Count, Average Transaction Value, Inventory Turns, Return Rate, Loss/Theft Incident Reports)
[ ] Summary of Significant Trends or Anomalies Identified in Data Analysis
[ ] Date of Last Data Analysis Review Meeting
[ ] Upload Shrinkage Data Report (e.g., Excel, PDF)

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