LOSS PREVENTION AUDIT CHECKLIST (QUARTERLY) - SHRINKAGE ANALYSIS, INVENTORY DISCREPANCIES Created by ChecklistGuro (https://checklistguro.com) --- SHRINKAGE DATA REVIEW & ANALYSIS --- [ ] Total Shrinkage (USD) [ ] Shrinkage as % of Sales [ ] Target Shrinkage % [ ] Shrinkage Trend (Compared to Previous Quarter) (Increased, Decreased, Stable) [ ] Summary of Significant Shrinkage Drivers [ ] Key Shrinkage Categories (Select all that apply) (Theft (External), Theft (Internal), Administrative Errors, Vendor Fraud, Damage, Obsolescence) [ ] Date of Shrinkage Data Extraction [ ] Recommendations for Shrinkage Reduction --- INVENTORY ACCURACY ASSESSMENT --- [ ] Cycle Count Frequency (per category) [ ] Cycle Count Methodology (Manual, Automated (e.g., RFID), Hybrid) [ ] Average Discrepancy Value (in $) [ ] Percentage of Items with Discrepancies [ ] Description of Recurring Inventory Discrepancies (if any) [ ] Reasons for Inventory Discrepancies (Select all that apply) (Data Entry Errors, Theft, Shipping/Receiving Errors, Damage/Obsolescence, System Errors, Poor Receiving Procedures) [ ] Date of Last Full Physical Inventory [ ] Summary of Corrective Actions Recommended for Inventory Discrepancies --- POINT OF SALE (POS) SECURITY & CONTROLS --- [ ] POS System Access Controls - Tiered Access? (Yes - Tiered Access Implemented, No - Single User Access, Partial - Some Tiered Access) [ ] Number of POS Terminals with Dual Control [ ] Is Transaction Authorization Required for Voided Transactions? (Yes, No, Sometimes) [ ] Describe any unusual transaction patterns observed during review (e.g., high number of voids, discounts). [ ] Are Employee PINs Regularly Changed? (Yes - Per Policy, No, Unsure) [ ] Upload screenshots of POS system access logs for review (last 24 hours). [ ] Are end-of-day reconciliation reports reviewed by management? (Yes, No, Occasionally) --- RECEIVING & STOCKROOM SECURITY --- [ ] Are receiving logs maintained and reviewed daily? (Yes, No, Not Applicable) [ ] Number of authorized personnel with stockroom access: [ ] Which of the following access controls are in place for the stockroom? (Select all that apply) (Keypad Entry, Card Access, Biometric Scan, Limited Access List, None) [ ] Are blind shipments utilized for high-risk merchandise? (Yes, No, Not Applicable) [ ] Describe any discrepancies found during stock counts and the corrective actions taken: [ ] Are damaged goods clearly identified and segregated? (Yes, No, Not Applicable) [ ] Date of last comprehensive stockroom security review: [ ] Upload any photos showing stockroom security vulnerabilities (e.g., unsecured doors, poorly lit areas). --- RETURNS & EXCHANGES PROCEDURES --- [ ] Is there a documented return/exchange policy? (Yes, No, N/A) [ ] Briefly describe the return/exchange policy. [ ] Average number of returns/exchanges processed daily. [ ] Who is authorized to process returns/exchanges? (All Employees, Designated Employees Only, Management Only, Other (Specify)) [ ] If 'Other' selected above, please specify who is authorized. [ ] What forms of ID are required for returns/exchanges? (Government Issued Photo ID, Store Credit Card, Receipt, Other (Specify)) [ ] If 'Other' selected above, please specify what forms of ID are accepted. [ ] Are returns/exchanges logged in a centralized system? (Yes, No) [ ] Describe the logging system used for returns/exchanges. (If applicable) --- EMPLOYEE AWARENESS & TRAINING --- [ ] Last Loss Prevention Training Completion Date (Within Last 3 Months, 3-6 Months Ago, 6-12 Months Ago, Over 12 Months Ago) [ ] Number of Employees Trained in Loss Prevention Procedures This Quarter [ ] Summary of Topics Covered in Recent Loss Prevention Training [ ] Which of the following topics were included in the training? (Shoplifting Awareness, Internal Theft Prevention, Fraudulent Returns, POS Security, Inventory Control, Cybersecurity Awareness) [ ] Method of Training Delivery (In-Person, Online (Self-Paced), Online (Instructor-Led), Combination) [ ] Upload Training Record/Attendance Sheet (If Applicable) [ ] Describe any feedback received from employees regarding the effectiveness of loss prevention training. --- PHYSICAL SECURITY & SURVEILLANCE --- [ ] Number of Operational Security Cameras [ ] Camera System Type (e.g., IP, Analog) (IP, Analog, Other) [ ] Describe camera coverage of high-risk areas (entrances, exits, cash wrap) [ ] Are camera recordings reviewed regularly? (Yes, No, Occasionally) [ ] Number of days recordings are retained [ ] Date of last camera system maintenance check [ ] Which access control measures are in place for stockroom/storage areas? (Keycard access, Numeric keypad, Limited employee access, None) [ ] Location of Security Control Panel [ ] Describe any blind spots in the store's surveillance coverage. --- HIGH-RISK MERCHANDISE HANDLING --- [ ] Identify High-Risk Merchandise Categories (e.g., Electronics, Apparel, Cosmetics) (Electronics, Apparel, Cosmetics, Jewelry, Footwear, Accessories, Other (Specify in LONG_TEXT)) [ ] If 'Other' selected above, please specify high-risk merchandise categories: [ ] Number of EAS (Electronic Article Surveillance) tags applied to high-risk items: [ ] EAS tag placement methodology for high-risk items: (Standard Placement, Randomized Placement, Vendor Recommended, Other (Specify in LONG_TEXT)) [ ] If 'Other' selected for EAS tag placement, please specify: [ ] Security cages or display cases used for high-risk items? (Yes, No, Partial (Specify in LONG_TEXT)) [ ] If 'Partial' selected above, describe areas where security cages/cases are used: [ ] Frequency of high-risk merchandise restock (days/weeks): [ ] Date of last high-risk merchandise security procedure review: --- DATA ANALYTICS & REPORTING --- [ ] Shrinkage Percentage (Current Quarter) [ ] Shrinkage Percentage (Previous Quarter) [ ] Shrinkage Percentage (Target/Budget) [ ] Reporting Frequency (Shrinkage Data) (Daily, Weekly, Monthly, Quarterly) [ ] Key Metrics Tracked in Loss Prevention Reporting (Unit Sales, Transaction Count, Average Transaction Value, Inventory Turns, Return Rate, Loss/Theft Incident Reports) [ ] Summary of Significant Trends or Anomalies Identified in Data Analysis [ ] Date of Last Data Analysis Review Meeting [ ] Upload Shrinkage Data Report (e.g., Excel, PDF) --- END OF TEMPLATE --- Transform this text into a digital, automated, and trackable mobile app! 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