MAINTENANCE AUDIT AND COMPLIANCE PROCESS

Created by ChecklistGuro (https://checklistguro.com)

[ ] Retrieve Asset Inventory: Fetch all equipment entries from the Asset Data Model to identify which items are due for inspection.
[ ] Fetch Compliance Deadlines: Retrieve regulatory calendar entries to check for upcoming audit windows.
[ ] Calculate Maintenance Overdue Ratio: Calculate the percentage of assets where 'Last Inspection Date' is older than the 'Required Frequency'.
[ ] Update Asset Status to 'Under Audit': Change the status field in the Asset Data Model to prevent other maintenance tasks from overlapping.
[ ] Assign Physical Inspection Task: Create a task for the Maintenance Technician to perform the on-site physical check.
[ ] Create Document Verification Task: Create a task for the Compliance Officer to verify safety certificates and logs.
[ ] Generate Audit Report Entry: Create a new entry in the Audit Findings Data Model to store the results of the inspection.
[ ] Sum Total Repair Costs: Aggregate all 'Repair Cost' values from the findings entry to calculate the total maintenance spend.
[ ] Update Asset Compliance Score: Update the 'Compliance Rating' field in the Asset Data Model based on the audit results.
[ ] Create Corrective Action Request: If a failure is found, create a new entry in the Corrective Action Data Model.
[ ] Notify Facilities Manager: Send an email summary of the audit findings and any critical failures to the Manager.
[ ] Urgent Alert for Critical Failure: Send an SMS to the Engineering Lead if a 'Critical' severity finding is recorded.
[ ] Generate Monthly Compliance Summary: Generate a PDF report summarizing all completed audits and current compliance percentages for the month.
[ ] Remove Obsolete Inspection Logs: Delete temporary/draft inspection notes once the final Audit Report Entry is finalized.

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