MAINTENANCE COST TRACKING PROCESS

Created by ChecklistGuro (https://checklistguro.com)

[ ] Retrieve Pending Maintenance Requests: Fetch all entries from the Maintenance Requests data model where status is 'New' or 'Unassigned'.
[ ] Fetch Asset Information: Retrieve details from the Assets data model (e.g., age, warranty status) associated with the maintenance request.
[ ] Calculate Estimated Repair Cost: Calculate total cost by summing parts_cost and labor_cost retrieved from the request.
[ ] Create Maintenance Work Order: Create a new entry in the Work Orders data model based on the maintenance request details.
[ ] Assign Technician Task: Create a task for the Maintenance Manager to review and assign a technician to the newly created Work Order.
[ ] Update Request Status: Update the original Maintenance Request entry status to 'In Progress'.
[ ] Get Parts Inventory Prices: Retrieve unit prices for the required parts from the Inventory data model.
[ ] Calculate Total Budget Impact: Calculate the sum of parts and labor against the remaining annual maintenance budget.
[ ] Aggregate Monthly Maintenance Spend: Calculate the SUM of all completed maintenance costs for the current month to track budget consumption.
[ ] Update Asset Maintenance Log: Update the 'Last Maintenance Date' field in the Assets data model for the specific asset being repaired.
[ ] Technician Completion Task: Create a task for the assigned technician to complete the repair and log actual costs.
[ ] Retrieve Actual Costs: Get the final parts and labor cost entries from the completed Work Order.
[ ] Finalize Work Order: Update the Work Order status to 'Closed' and set the final cost field.
[ ] Calculate Total Cost Variance: Calculate the difference between the Estimated Repair Cost and the Final Actual Cost.
[ ] Notify Finance Department: Send an email to the Finance team with the summary of the completed maintenance cost for budget reconciliation.
[ ] Generate Monthly Maintenance Cost Report: Create a structured report aggregating all maintenance expenditures, assets serviced, and budget variances for the month.

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