MAINTENANCE KPI REPORTING PROCESS

Created by ChecklistGuro (https://checklistguro.com)

[ ] Fetch Maintenance Logs: Retrieve all completed maintenance logs from the Maintenance Logs Data Model for the current period.
[ ] Fetch Asset Master Data: Retrieve asset details (age, criticality, type) from the Asset Data Model to contextualize the KPIs.
[ ] Calculate Mean Time Between Failures (MTBF): Calculate the average time elapsed between breakdown entries retrieved from the logs.
[ ] Calculate Total Downtime: Sum the duration of all 'Down' status entries in the maintenance logs.
[ ] Calculate Maintenance Cost Total: Sum the 'Cost' property from all completed maintenance work orders.
[ ] Calculate Availability Percentage: Apply formula: ((Total Scheduled Time - Total Downtime) / Total Scheduled Time) * 100.
[ ] Calculate Maintenance Cost Ratio: Calculate the ratio of maintenance cost against the total asset value.
[ ] Create KPI Monthly Summary: Create a new entry in the KPI Report Data Model containing the calculated metrics.
[ ] Update Asset Health Score: Update the 'Health Score' field in the Asset Data Model based on the calculated downtime metrics.
[ ] Generate Monthly KPI Dashboard: Generate a visual report summarizing the aggregated data and trends for the stakeholders.
[ ] Review KPI Anomalies: Create a task for the Maintenance Manager to investigate any KPI drops below the defined threshold.
[ ] Distribute Monthly Report: Send the generated KPI Report and summary via email to the Operations Director and Plant Manager.
[ ] Verify Data Accuracy: Create a task for the Data Analyst to audit the source logs against physical work orders.
[ ] Close Reporting Period: Update the Reporting Period Data Model to mark the current month as 'Finalized'.

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