MEDICAL DEVICE MAINTENANCE AND CALIBRATION WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Retrieve Device Master Record: Fetch the specific medical device details, including model, serial number, and maintenance history from the Device Data Model.
[ ] Retrieve Calibration Schedule: Retrieve the predefined calibration interval and last calibration date for the selected device.
[ ] Calculate Days Since Last Service: Calculate the number of days elapsed between the current date and the last recorded calibration date.
[ ] Determine Maintenance Urgency: Compare days since last service against the calibration interval to determine if the device is 'Overdue', 'Due Soon', or 'Within Interval'.
[ ] Assign Technician Inspection Task: Create a task for the Biomedical Engineer to perform physical inspection and cleaning.
[ ] Update Device Status to 'Under Maintenance': Update the status field in the Device Data Model to prevent clinical use during the process.
[ ] Perform Calibration Task: Create a technical task containing a mandatory checklist for pressure, voltage, or accuracy testing.
[ ] Create Calibration Log Entry: Create a new record in the Calibration Logs Data Model containing the results of the current session.
[ ] Retrieve Test Equipment Calibration Status: Check if the tools/sensors being used for calibration are themselves within their valid calibration period.
[ ] Calculate Deviation Margin: Calculate the difference between the measured value and the manufacturer's acceptable tolerance.
[ ] Update Device Calibration Date: Update the 'Last Calibration Date' in the Device Data Model to the current date upon successful completion.
[ ] Update Next Due Date: Update the 'Next Maintenance Due' field in the Device Data Model based on the maintenance interval.
[ ] Update Device Status to 'Operational': Change the status of the device back to 'Available' or 'Operational' in the system.
[ ] Generate Calibration Certificate: Generate a formal PDF Certificate of Calibration containing all test results, pass/fail status, and technician signatures.
[ ] Summarize Fleet Compliance: Aggregate all device records to calculate the percentage of the medical device fleet that is currently 'In Compliance'.
[ ] Notify Department Head: Send an email to the Clinical Department Head notifying them that the device is back in service.
[ ] Alert Technician of Overdue Maintenance: Send an SMS alert to the technician if a critical device is identified as being past its maintenance window.
[ ] Remove Failed Test Records: Delete erroneous or duplicate test entries from the temporary testing log if the calibration session was invalidated.

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