MONTHLY LINEN MANAGEMENT & INVENTORY

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--- PREPARATION & PLANNING ---
[ ] Scheduled Inventory Date
[ ] Review Previous Month's Inventory Report & Issues
[ ] Confirm Staff Availability for Inventory Count (Yes, No)
[ ] Estimated Time to Complete Inventory (Hours)
[ ] Note any anticipated challenges or areas of concern.
[ ] Linen Types to be Included in Inventory (Bed Sheets, Pillowcases, Towels, Bathrobes, Tablecloths, Napkins, Uniforms)

--- PHYSICAL LINEN COUNT & ASSESSMENT ---
[ ] Sheet Sets (King)
[ ] Sheet Sets (Queen)
[ ] Sheet Sets (Double)
[ ] Pillowcases (Standard)
[ ] Towels (Bath)
[ ] Towels (Hand)
[ ] Washcloths
[ ] Tablecloths (Standard)
[ ] Condition of Linens (select all that apply) (Excellent, Good, Fair, Poor - Discoloration, Poor - Tears/Rips, Poor - Stains)
[ ] Notes on overall linen condition/observations

--- DAMAGE & LOSS REPORTING ---
[ ] Number of Items Lost/Stolen (Estimate)
[ ] Number of Items Damaged (Estimate)
[ ] Types of Damage Observed (Select all that apply) (Tears, Stains (Specify in LONG_TEXT), Fading, Wear & Thinning, Rips, Holes, Other (Specify in LONG_TEXT))
[ ] Detailed Description of Stains (If Applicable)
[ ] Other Details/Comments Regarding Damage/Loss
[ ] Photos of Damaged/Lost Linen (Recommended)
[ ] Suspected Cause of Loss (Select One) (Guest Loss, Staff Error, Vendor Error, Unknown)
[ ] Specific Location of Loss (e.g., Room #, Laundry Room, etc.)

--- INVENTORY RECONCILIATION & ADJUSTMENTS ---
[ ] Current Inventory Count (Sheets)
[ ] Record Inventory Count (Sheets)
[ ] Discrepancy (Sheets)
[ ] Explanation for Discrepancy (If Applicable)
[ ] Discrepancy Reason (Theft, Misplacement, Usage Error, Data Entry Error, Other)
[ ] Adjusted Inventory Count (Sheets)
[ ] Adjustment Approved? (Yes, No)
[ ] Comments/Notes on Adjustment (if rejected)
[ ] Date of Adjustment

--- ORDERING & REPLENISHMENT ---
[ ] Current Stock Levels (Per Item)
[ ] Par Levels (Per Item)
[ ] Quantity to Order (Per Item)
[ ] Supplier Selection (Supplier A, Supplier B, Supplier C)
[ ] Order Notes/Special Instructions
[ ] Expected Delivery Date
[ ] Total Order Cost
[ ] Delivery Method (Standard Delivery, Express Delivery)

--- MAINTENANCE & CLEANING REVIEW ---
[ ] Average Linen Wash Cycle Frequency (per item)
[ ] Linen Cleaning Vendor Performance (Overall) (Excellent, Good, Fair, Poor)
[ ] Specific feedback on linen cleaning quality (stains, shrinkage, etc.)
[ ] Types of linen issues observed during inspection (select all that apply) (Staining, Fading, Tears/Rips, Shrinkage, Wear & Tear, Weakening/Thinning, Other (specify in Long Text))
[ ] Number of linen items sent back to vendor for quality concerns
[ ] Overall satisfaction with linen supplier's responsiveness to issues (Very Satisfied, Satisfied, Neutral, Dissatisfied, Very Dissatisfied)
[ ] Recommendations for improving linen cleaning or maintenance processes

--- RECORD KEEPING & DOCUMENTATION ---
[ ] Inventory Date
[ ] Notes & Observations
[ ] Total Linen Spend (This Month)
[ ] Inventory Spreadsheet/Log
[ ] Overall Linen Condition Assessment (Excellent, Good, Fair, Poor) (Excellent, Good, Fair, Poor)
[ ] Action Items & Follow-up Required
[ ] Number of linen items needing repair/replacement
[ ] Prepared By (Name & Title)
[ ] Next Review Date

--- END OF TEMPLATE ---
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