MRP PROCUREMENT PLANNING CHECKLIST

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--- DEMAND FORECAST ALIGNMENT ---
[ ] Forecast Review Date
[ ] Forecast Accuracy (%)
[ ] Summary of Forecast Deviations
[ ] Forecast Source (Sales, Marketing, Historical) (Sales, Marketing, Historical)
[ ] Forecast Adjustment Factor
[ ] Justification for Adjustments

--- SUPPLIER SELECTION & EVALUATION ---
[ ] Supplier Score (1-10)
[ ] Supplier Capabilities Summary
[ ] Risk Level (High/Medium/Low) (High, Medium, Low)
[ ] Supplier Audit Report
[ ] Last Evaluation Date
[ ] Supplier References Checked?
[ ] Supplier Certification (ISO, etc.) (Yes, No)

--- PURCHASE ORDER CREATION & APPROVAL ---
[ ] Purchase Order Number
[ ] Issue Date
[ ] Supplier (Supplier A, Supplier B, Supplier C)
[ ] Quantity
[ ] Unit of Measure (Each, Box, Pallet)
[ ] Unit Price
[ ] Total Amount
[ ] Delivery Instructions
[ ] Required Delivery Date

--- MATERIAL SOURCING & NEGOTIATION ---
[ ] Target Cost Reduction (%)
[ ] Negotiation Strategy Notes
[ ] Preferred Supplier (if applicable) (Supplier A, Supplier B, Supplier C, No Preference)
[ ] Volume Discount Threshold (Units)
[ ] Terms & Conditions - Key Points Negotiated
[ ] Negotiation Completion Date

--- INVENTORY LEVEL MANAGEMENT ---
[ ] Safety Stock Level (Current)
[ ] Reorder Point
[ ] Average Daily Usage
[ ] Last Physical Inventory Count Date
[ ] Inventory Turnover Ratio
[ ] Inventory Accuracy Level (Estimate) (< 90%, 90% - 95%, 95% - 100%, > 100%)
[ ] Notes on Inventory Discrepancies

--- LEAD TIME VALIDATION ---
[ ] Standard Lead Time (Days)
[ ] Actual Lead Time (Days) - Recent
[ ] Discrepancy Explanation (If Applicable)
[ ] Date of Last Lead Time Confirmation
[ ] Lead Time Source (Supplier Quote, Historical Data, etc.) (Supplier Quote, Historical Data, Internal Calculation, Other)
[ ] Variance % (Actual/Standard)
[ ] Lead Time Status (Approved, Pending Review, Rejected) (Approved, Pending Review, Rejected)

--- SHIPPING & LOGISTICS COORDINATION ---
[ ] Scheduled Delivery Date
[ ] Estimated Arrival Time
[ ] Tracking Number
[ ] Shipping Notes/Special Instructions
[ ] Shipping Carrier (UPS, FedEx, DHL, USPS, Other)
[ ] Container Number (if applicable)
[ ] Delivery Location (GPS)

--- MATERIAL COST ANALYSIS ---
[ ] Current Material Cost per Unit
[ ] Historical Material Cost (Last Year)
[ ] Projected Material Cost (Next Year)
[ ] Explanation of Cost Fluctuations
[ ] Variance Analysis (Current vs. Historical)
[ ] Cost Reduction Initiatives Implemented (Supplier Negotiation, Value Engineering, Alternative Sourcing, None)
[ ] Estimated Cost Savings (from Initiatives)

--- SUPPLIER COMMUNICATION & RELATIONSHIP MANAGEMENT ---
[ ] Last Communication Date
[ ] Summary of Recent Discussions
[ ] Relationship Status (Strategic Partner, Key Supplier, Standard Supplier, Under Review)
[ ] Number of Meetings Held (Past 6 Months)
[ ] Relevant Correspondence (e.g., Contracts, Agreements)
[ ] Satisfaction Level (Supplier) (Very Satisfied, Satisfied, Neutral, Dissatisfied, Very Dissatisfied)
[ ] Key Performance Indicators (KPIs) Discussed

--- RISK MITIGATION & CONTINGENCY PLANNING ---
[ ] Describe potential single-source supplier risks
[ ] Estimated financial impact of critical material disruption (USD)
[ ] Primary backup supplier identified for critical material? (Yes, No, N/A)
[ ] Date of last supplier risk assessment
[ ] Potential mitigation strategies implemented: (Dual Sourcing, Safety Stock Increase, Contractual Agreements, Geographic Diversification, Inventory Buffers)
[ ] Details of contingency plan actions in event of disruption

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