MRP SUPPLIER PERFORMANCE EVALUATION CHECKLIST 2026

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--- SUPPLIER ONBOARDING & COMPLIANCE VERIFICATION ---
[ ] Supplier Registration Date
[ ] Supplier Legal Entity Name
[ ] Compliance Status (Certified, Provisional, Under Review, Suspended)
[ ] Required Certifications Held (ISO 9001, ISO 14001, IATF 16949, AS9100, Other)
[ ] Tax Identification Document
[ ] Compliance Gap Analysis Notes
[ ] Procurement Officer Approval

--- DELIVERY PERFORMANCE & LEAD TIME ACCURACY ---
[ ] Evaluation Period Start Date
[ ] Evaluation Period End Date
[ ] On-Time Delivery (OTIF) Percentage
[ ] Average Lead Time Deviation (Days)
[ ] Supplier Delivery Status (Exceeding Expectations, Meeting Expectations, Needs Improvement, Critical Concern)
[ ] Analysis of Delivery Delays and Root Causes
[ ] Supporting Delivery Logs/Proof of Delivery Documents
[ ] Procurement Manager Approval

--- QUALITY MANAGEMENT & DEFECT RATE ANALYSIS ---
[ ] Defect Rate Percentage
[ ] Supplier Quality Certification Status (ISO 9001 Certified, AS9100 Certified, IATF 16949 Certified, Uncertified)
[ ] Common Defect Types Identified (Dimensional Inaccuracy, Material Contamination, Surface Damage/Scratches, Incorrect Labeling, Packaging Failure)
[ ] Corrective Action Report (CAPA) Summary
[ ] Quality Inspection Certificate (COA/COC)
[ ] Quality Auditor Approval

--- PRICING STABILITY & COST COMPETITIVENESS ---
[ ] Percentage Price Variance (PPV)
[ ] Contract Status (Active Contract, Expired - Negotiating, Expired - Out of Contract, Pending Renewal)
[ ] Cost Reduction Initiatives
[ ] Updated Price List 2026
[ ] Price Volatility Drivers (Raw Material Fluctuations, Fuel/Logistics Surcharges, Currency Exchange Shifts, Labor Cost Increases, Inflationary Adjustments)
[ ] Procurement Manager Approval

--- LOGISTICS & PACKAGING INTEGRITY ---
[ ] Packaging Condition Status (Intact, Damaged, Contaminated)
[ ] Number of Damaged Units Found
[ ] Inspection Date
[ ] Detailed Damage Description
[ ] Photos of Damaged Packaging
[ ] Logistics Inspector Signature

--- COMMUNICATION & RESPONSIVENESS ---
[ ] Average Response Time Category (Under 4 Hours, 4-24 Hours, 24-48 Hours, Over 48 Hours)
[ ] Number of Unresolved Communication Delays
[ ] Communication Channels Used (Email, EDI (Electronic Data Interchange), Supplier Portal, Phone/Direct Call)
[ ] Detailed Notes on Communication Issues
[ ] Evaluator Authorization

--- RISK MANAGEMENT & SUPPLY CHAIN RESILIENCE ---
[ ] Supplier Risk Level (Low Risk, Medium Risk, High Risk, Critical Risk)
[ ] Identified Risk Factors (Geopolitical Instability, Financial Instability, Natural Disaster Vulnerability, Single-Source Dependency, Logistics/Transportation Disruptions, Regulatory/Compliance Changes)
[ ] Mitigation Strategy Description
[ ] Next Risk Assessment Due Date
[ ] Supplier Business Continuity Plan (BCP) Document
[ ] Risk Impact Score (1-10)

--- SUSTAINABILITY & ESG COMPLIANCE ---
[ ] Last ESG Audit Date
[ ] Sustainability Certification Status (ISO 14001 Certified, EcoVadis Rated, None/Not Verified)
[ ] Compliance Documents Verified (Carbon Footprint Report, Labor Practice Policy, Waste Management Plan, Conflict Minerals Report)
[ ] Supplier Carbon Emission Score
[ ] Upload ESG Compliance Certificate
[ ] Sustainability Non-Compliance Notes
[ ] Auditor Verification Signature

--- POST-EVALUATION ACTION PLAN ---
[ ] Supplier Performance Status (Approved, Conditional Approval (Requires Corrective Action), Probationary Period, Disqualified/Phase-out)
[ ] Required Corrective Action Plan (CAPA)
[ ] Follow-up Review Date
[ ] Signed Performance Improvement Agreement
[ ] Quality Manager Approval

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