MUSIC FESTIVAL PRODUCTION CHECKLIST TEMPLATE 2026: ARTIST RIDERS, SOUND ENGINEERING & STAGE MANAGEMENT

Created by ChecklistGuro (https://checklistguro.com)


--- PRE-PRODUCTION & ARTIST BOOKING ---
[ ] Artist/Band Name
[ ] Contract Signing Date
[ ] Booking Status (Inquiry, Negotiating, Contract Sent, Confirmed, Cancelled)
[ ] Signed Performance Contract
[ ] Key Booking Notes
[ ] Required Performance Assets (Backline Rental, Travel Arrangement, Hotel Accommodation, Visa/Work Permit)

--- ARTIST RIDER & HOSPITALITY MANAGEMENT ---
[ ] Artist Name
[ ] Arrival Date
[ ] Soundcheck Time
[ ] Dietary Requirements (Vegan, Vegetarian, Gluten-Free, Nut Allergy, Dairy-Free)
[ ] Technical Rider Document
[ ] Hospitality Notes & Special Requests
[ ] Artist Representative Approval

--- SOUND ENGINEERING & AUDIO SETUP ---
[ ] Main Stage Audio Configuration (Line Array System, Point Source System, Subwoofer Array Configuration)
[ ] Audio Equipment Requirements (Wireless Microphones, In-Ear Monitor (IEM) Systems, Digital Mixing Console, Instrument Backline, DI Boxes)
[ ] Soundcheck Schedule Date
[ ] Soundcheck Start Time
[ ] Technical Rider & Input List
[ ] Audio Engineer Notes

--- STAGE MANAGEMENT & RUN OF SHOW ---
[ ] Event Date
[ ] Performance Start Time
[ ] Artist/Act Name
[ ] Stage Assignment (Main Stage, Secondary Stage, Acoustic Tent, Electronic Arena)
[ ] Stage Transition Notes
[ ] Setlist & Stage Plot
[ ] Stage Manager Approval

--- LIGHTING, VISUALS & SFX ---
[ ] Required Visual Assets (LED Screen Content/Loops, Motion Graphics, Projection Mapping Files, Artist Presentation Slides)
[ ] SFX Safety Approval Status (Approved, Pending Permit, Requires Re-evaluation, Not Applicable)
[ ] Lighting Rig Load-In Date
[ ] Visual Content Rehearsal Time
[ ] Lighting Plot & Patch Sheet
[ ] Special Effects Notes

--- TECHNICAL CREW & STAFFING ---
[ ] Crew Roles Required (Sound Engineer, Lighting Technician, Stagehand, Backline Technician, Pyrotechnics Specialist, Production Assistant)
[ ] Total Crew Count
[ ] Crew Onboarding/Briefing Date
[ ] Crew Contact List & Emergency Info
[ ] Production Manager Approval

--- BACKSTAGE LOGISTICS & ACCESS CONTROL ---
[ ] Access Pass Types Required (Artist/Talent, Crew/Technician, VIP/Sponsor, All Access, Media/Press, Production Staff)
[ ] Backstage Security Lead Name
[ ] Access Control Implementation Date
[ ] Primary Backstage Entrance/Loading Dock
[ ] Approved Crew Access List (Master PDF)
[ ] Backstage Entry & Exit Protocols
[ ] Security Head Authorization

--- SITE INFRASTRUCTURE & POWER DISTRIBUTION ---
[ ] Generator Unit ID/Reference
[ ] Total Power Output (kVA)
[ ] Power Source Type (Diesel Generator, Grid Connection (Shore Power), Battery/Hybrid Unit)
[ ] Required Distribution Components (Main Distribution Board (MDB), Sub-Distribution Boxes, Cable Protectors/Yellow Jackets, Transformer Units, Spill Kits (for Fuel))
[ ] Power Setup Completion Date
[ ] Electrical Load Plan

--- LOAD-IN & LOAD-OUT OPERATIONS ---
[ ] Load-In Start Date
[ ] Load-Out Deadline
[ ] Vendor Arrival Check (Audio/Visual Crew, Lighting Riggers, Backline Delivery, Stage Construction Team, Catering/Hospitality Setup)
[ ] Delivery Manifests
[ ] Loading Dock Assignment
[ ] Production Manager Approval

--- EMERGENCY & CONTINGENCY PLANNING ---
[ ] Weather Monitoring Protocol
[ ] Emergency Contact Lead (Production Manager, Safety Officer, Head of Security, Medical Lead)
[ ] Last Safety Drill Date
[ ] Primary Evacuation Assembly Point
[ ] Essential Emergency Equipment Verified (Fire Extinguishers, First Aid Kits, Backup Power Generators, Two-Way Radios, Emergency Lighting)
[ ] Safety Officer Approval

--- END OF TEMPLATE ---
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