PARTY PLANNING CHECKLIST TEMPLATE: DECORATIONS, ENTERTAINMENT & GUEST MANAGEMENT

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--- INITIAL PLANNING & BUDGET ---
[ ] Estimated Total Budget
[ ] Proposed Party Date
[ ] Party Theme (e.g., Tropical, Masquerade)
[ ] Estimated Guest Count
[ ] Party Type (e.g., Birthday, Anniversary, Holiday) (Birthday, Anniversary, Holiday, Other)
[ ] Notes on Party Goals & Vision

--- VENUE & LOGISTICS ---
[ ] Venue Address
[ ] Venue Capacity
[ ] Venue Booking Date
[ ] Venue Setup Time
[ ] Venue Accessibility (Wheelchair, etc.) (Yes, No, N/A)
[ ] Venue Amenities (Select all that apply) (Parking, Restrooms, Tables & Chairs, Sound System, Kitchen Facilities)
[ ] Venue Layout Notes (diagrams, seating charts)

--- INVITATIONS & RSVP MANAGEMENT ---
[ ] Invitation Send Date
[ ] Invitation Wording
[ ] Number of Invitations to Send
[ ] Invitation Delivery Method (Email, Mail, Digital (link))
[ ] RSVP Deadline
[ ] RSVP Response Method (Email, Phone, Online Form)
[ ] RSVP Contact Email Address

--- DECORATIONS & AMBIANCE ---
[ ] Number of Balloons
[ ] Theme Colors (Red, Blue, Green, Gold, Silver, Pastel)
[ ] Inspiration Images
[ ] Number of Tablecloths
[ ] Lighting Style (String Lights, Candles, Uplighting, Ambient)
[ ] Specific Decoration Notes

--- ENTERTAINMENT & ACTIVITIES ---
[ ] Entertainment Type (DJ, Live Band, Photobooth, Magician, Other)
[ ] Entertainment Description (if applicable)
[ ] Estimated Entertainment Duration (hours)
[ ] Entertainment Start Time
[ ] Music Genre (if applicable) (Pop, Rock, Country, Hip Hop, Other)
[ ] Entertainment Contract/Agreement

--- FOOD & BEVERAGES ---
[ ] Estimated Guest Count
[ ] Catering Style (Buffet, Sit-Down, Food Stations, Passed Appetizers)
[ ] Dietary Restrictions (select all that apply) (Vegetarian, Vegan, Gluten-Free, Dairy-Free, Nut Allergies)
[ ] Specific Menu Requests/Notes
[ ] Menu Sample (if available)
[ ] Estimated Food Cost Per Person
[ ] Beverage Service Style (Open Bar, Cash Bar, Limited Selection)

--- GUEST MANAGEMENT & ARRIVAL ---
[ ] Expected Guest Count
[ ] Check-in Method (Manual List, Digital Sign-in Sheet, Pre-printed Tickets)
[ ] Designated Arrival Area
[ ] Check-in Start Time
[ ] Check-in End Time
[ ] Special Guest Considerations (VIP Guests, Guests with Disabilities, Children)
[ ] Notes on Guest Flow

--- PARTY DAY TASKS ---
[ ] Arrival Time for Key Personnel (e.g., Caterer, DJ)
[ ] Confirm Location of Vendor Drop-off Points
[ ] Final Guest Count Confirmed
[ ] Notes on Specific Setup Requests (e.g., cake placement)
[ ] Confirm Equipment Check (Sound, Lighting, Projector) (Sound System, Lighting, Projector, Microphones)
[ ] Confirmation of Setup Completion (Event Coordinator)

--- POST-PARTY TASKS ---
[ ] Total Expenses
[ ] Revenue (if applicable)
[ ] Vendor Feedback (Notes)
[ ] Vendor Satisfaction (Scale 1-5) (1, 2, 3, 4, 5)
[ ] Date of Final Payments
[ ] Thank You Notes Sent?
[ ] Photos/Videos for Memory Lane

--- END OF TEMPLATE ---
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