PAYROLL PROCESSING AND INTEGRATION TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)

[ ] Retrieve Employee Master Data: Fetch all active employee records including base salary, hourly rates, and bank details from the Employee Data Model.
[ ] Fetch Variable Pay Data: Get all approved overtime, bonuses, and commission entries for the current pay period.
[ ] Retrieve Leave and Absence Records: Get all unpaid leave and docked-hour entries to calculate salary deductions.
[ ] Calculate Gross Pay: Sum base salary, overtime, and bonuses, then subtract unpaid leave deductions.
[ ] Calculate Tax and Deductions: Apply tax percentages and social security formulas to the Gross Pay amount.
[ ] Calculate Net Pay: Subtract all calculated taxes and deductions from the Gross Pay.
[ ] Create Payroll Run Entry: Create a new record in the Payroll Runs data model containing the period dates and total disbursement amount.
[ ] Generate Payslip Entries: Create individual payslip entries for each employee for the current period.
[ ] Payroll Manager Review: Assign a task to the Payroll Manager to review and approve the calculated payroll totals.
[ ] Update Employee Payment Status: Update the status of employee records to 'Paid' once the payroll run is finalized.
[ ] Finance Department Verification: Assign a task to the Finance team to verify funds availability for the total net pay amount.
[ ] Aggregate Total Company Payroll Cost: Sum the Net Pay of all payslip entries to get the total cash outflow for the period.
[ ] Send Payslips to Employees: Send an automated email to each employee with their individual payslip details/attachments.
[ ] Notify Finance of Completed Payroll: Send an email to the Finance department confirming that the payroll run is ready for disbursement.
[ ] Generate Payroll Summary Report: Create a comprehensive report summarizing total gross pay, total taxes, and total net pay for the period.
[ ] Create Tax Filing Record: Create an entry in the Tax Compliance data model to track the total tax liabilities for the month.
[ ] Notify Employees of Salary Credit: Send an SMS notification to employees once the bank transfer has been initiated.

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