PHARMACEUTICAL INVENTORY COMPLIANCE CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)


--- RECEIVING & VERIFICATION ---
[ ] Receiving Date
[ ] Purchase Order Number
[ ] Condition of Delivery (Packaging) (Excellent, Good, Damaged, Compromised)
[ ] Quantity Received (Matches PO)
[ ] Quantity Discrepancy (If Any)
[ ] Reason for Discrepancy (If Applicable) (Shortage, Overage, Damage, Incorrect Item)
[ ] Notes on Receiving (e.g., temperature upon arrival)
[ ] Attach Packing Slip/Delivery Note

--- STORAGE CONDITIONS ---
[ ] Temperature (Refrigerator)
[ ] Temperature (Freezer)
[ ] Relative Humidity (%)
[ ] Lighting Conditions (Adequate, Insufficient, Not Applicable)
[ ] Ventilation (Adequate, Insufficient, Not Applicable)
[ ] Observations / Comments on Storage Conditions
[ ] Date of Inspection
[ ] Specific Storage Location Inspected

--- EXPIRATION DATE MANAGEMENT ---
[ ] Date of Expiration Date Review
[ ] Number of Items Expiring within 30 Days
[ ] Expiration Date Rotation Method Used (FEFO/FIFO) (FEFO (First Expire, First Out), FIFO (First In, First Out))
[ ] Date of Next Expiration Date Review
[ ] Quantity of Expired Items Found
[ ] Notes on Expiration Date Management Issues/Actions

--- CONTROLLED SUBSTANCE HANDLING ---
[ ] Controlled Substance Inventory Count (Quantity)
[ ] Controlled Substance Log Review – Complete/Incomplete (Complete, Incomplete)
[ ] Last Physical Inventory Date
[ ] Time of Last Physical Inventory
[ ] Secure Storage Container Integrity (Intact/Compromised) (Intact, Compromised)
[ ] DEA Registration Number Verification
[ ] Description of any discrepancies or unusual events

--- INVENTORY RECORDS & DOCUMENTATION ---
[ ] Batch/Lot Number
[ ] Quantity Received
[ ] Quantity on Hand (Before Adjustment)
[ ] Quantity on Hand (After Adjustment)
[ ] Date of Receipt
[ ] Unit of Measure (Each, Box, Case, Bottle)
[ ] Remarks/Notes (Discrepancies, Damage, etc.)
[ ] Supporting Documentation (e.g., Receiving Report)

--- DISPENSING & DISTRIBUTION ---
[ ] Dispensed Quantity
[ ] Medication Name
[ ] Dosage Form (e.g., Tablet, Capsule)
[ ] Patient Identifier (MRN/Account #)
[ ] Dispensing Date
[ ] Dispensing Time
[ ] Prescriber Verification Status (Verified, Not Verified)
[ ] Dispensing Notes/Comments

--- TEMPERATURE MONITORING & LOG REVIEW ---
[ ] Log Review Date
[ ] Refrigerator Temperature (High)
[ ] Refrigerator Temperature (Low)
[ ] Freezer Temperature (High)
[ ] Freezer Temperature (Low)
[ ] Time of Temperature Reading
[ ] Temperature Deviation? (Yes, No)
[ ] Notes/Corrective Actions (if deviation)
[ ] Attach Temperature Log Image (optional)

--- SECURITY & ACCESS CONTROL ---
[ ] Access Control System Type (Keycard, Biometric, PIN Code, Combination)
[ ] Number of Authorized Personnel
[ ] Access Points Secured (Front Entrance, Rear Entrance, Loading Dock, Storage Room, Office Area)
[ ] Last Security System Audit Date
[ ] Alarm System Status (Active, Inactive, Under Repair)
[ ] Emergency Contact Person

--- RECALL PROCEDURES ---
[ ] Recall Procedure Overview
[ ] Last Recall Date (YYYYMMDD)
[ ] Primary Contact Person for Recall (Pharmacist, Inventory Manager, Designated Recall Coordinator)
[ ] Primary Contact Phone Number
[ ] Primary Contact Email Address
[ ] Steps Taken During Last Recall (Check all that apply) (Notification of Regulatory Bodies, Product Hold, Patient Notification, Product Return to Supplier, Inventory Traceback)
[ ] Copy of Last Recall Notification

--- TRAINING RECORDS ---
[ ] Training Date
[ ] Training Type (New Hire Orientation, Annual Compliance Refresher, Specific Procedure Training (e.g., Controlled Substances))
[ ] Training Content Summary
[ ] Training Duration (minutes)
[ ] Trainer Name
[ ] Training Certificate/Proof of Completion

--- END OF TEMPLATE ---
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