PHARMACY STORAGE AND SECURITY CHECKLIST

Created by ChecklistGuro (https://checklistguro.com)

--- CONTROLLED ACCESS & INTRUSION PREVENTION ---
[ ] Is the pharmacy storage area physically separated from other areas? (Yes, No)
[ ] What type of access control is in place for the pharmacy storage area? (Keyed Entry, Card Access, Biometric Scan, Combination Lock, Other (Specify))
[ ] If 'Other' was selected for access control, please specify:
[ ] Are windows and doors to the pharmacy storage area equipped with reinforced glass or frames? (Yes, No, N/A - No Windows/Doors)
[ ] Number of cameras actively monitoring the pharmacy storage area.
[ ] Are cameras connected to a recording system? (Yes, No)
[ ] Date of last review of access control logs.
[ ] Describe any vulnerabilities identified during a recent security assessment of the pharmacy storage area.

--- TEMPERATURE & ENVIRONMENTAL CONTROLS ---
[ ] Minimum Acceptable Temperature (Â°C)
[ ] Maximum Acceptable Temperature (Â°C)
[ ] Relative Humidity (%) - Minimum
[ ] Relative Humidity (%) - Maximum
[ ] Temperature Monitoring System Type (Continuous Data Logging, Periodic Spot Checks, Manual Recording)
[ ] Date of Last Temperature/Humidity Calibration
[ ] Description of Environmental Control System (e.g., HVAC, backup generator)
[ ] Recent Temperature/Humidity Logs (Last 12 Months)
[ ] Backup Power System Status (Operational, Needs Maintenance, Not Available)
[ ] Describe corrective actions taken for any out-of-range temperature/humidity events in the last year.

--- SECURITY SYSTEM MONITORING & RESPONSE ---
[ ] Alarm System Type (Monitored by Security Company, Self-Monitored, Not Applicable)
[ ] Last Alarm System Test Time
[ ] Alarm Response Time (minutes)
[ ] Details of Recent Alarm Events (if any)
[ ] Surveillance Camera Coverage (Full Coverage (Entrance, Storage, Dispensing), Partial Coverage (Entrance & Storage), Limited Coverage, No Surveillance Cameras)
[ ] Last Review of Surveillance Footage
[ ] Notification Methods for Alarm Activation (Phone Call, Email, SMS/Text Message, Pager, Other (specify in LONG_TEXT))
[ ] Details of Alarm Response Procedures

--- INVENTORY MANAGEMENT & RECONCILIATION ---
[ ] Frequency of Perpetual Inventory Counts (days)
[ ] Date of Last Full Inventory Reconciliation
[ ] Number of Discrepancies Found in Last Reconciliation
[ ] Description of Discrepancy Investigation Process
[ ] Method Used for Inventory Reconciliation (Cycle Counting, Physical Inventory, Other (Specify in Long Text))
[ ] Which inventory discrepancies require immediate reporting? (Theft, Loss, Expiration, Damage, Dispensing Errors)
[ ] Who is responsible for investigating inventory discrepancies? (Pharmacy Manager, Designated Inventory Auditor, Security Personnel, Other (Specify in Long Text))
[ ] Notes Regarding Inventory Management Procedures

--- RECORD KEEPING & DOCUMENTATION ---
[ ] Date of Last Security Audit
[ ] Summary of Findings from Last Security Audit and Corrective Actions Taken
[ ] Number of Controlled Substances Lost or Stolen in the Last Year
[ ] Description of any Medication Diversion Incidents & Investigation Outcomes
[ ] Method Used for Inventory Reconciliation (e.g., Cycle Count, Physical Inventory) (Cycle Count, Physical Inventory, Other (Specify in Long Text))
[ ] Copy of Standard Operating Procedure (SOP) for Controlled Substance Handling
[ ] Date of Last Controlled Substance Inventory Reconciliation
[ ] Notes/Comments Regarding Record Keeping and Documentation Practices
[ ] Signature of Person Responsible for Record Keeping

--- EMERGENCY PREPAREDNESS ---
[ ] Last Emergency Drill Date
[ ] Next Scheduled Emergency Drill Date
[ ] Summary of last emergency drill findings and corrective actions taken.
[ ] Primary Emergency Contact (Fire Department/Police) (Fire Department, Police Department, Other (Specify in Long Text))
[ ] Specify 'Other' contact information (if selected above).
[ ] Potential Emergency Scenarios Considered (Fire, Flood, Theft/Burglary, Natural Disaster (e.g., Earthquake, Hurricane), Power Outage, Hazardous Material Spill)
[ ] Briefly describe procedures for securing medications during a power outage.
[ ] Copy of Emergency Contact List (including phone numbers and addresses)

--- PERSONNEL SECURITY & TRAINING ---
[ ] Number of Personnel with Access to Pharmacy Storage
[ ] Background Checks Conducted (Select all that apply) (Criminal History, Drug Screening, Reference Checks, Verification of Credentials)
[ ] Type of Background Check Used (Standard Background Check, Comprehensive Background Check, Fingerprint-Based Background Check)
[ ] Date of Last Security Training for Personnel
[ ] Brief Summary of Security Training Content
[ ] Access Control System Type (e.g., Keycard, Biometric) (Keycard, Biometric (Fingerprint, Iris Scan), PIN Code, Combination Lock)
[ ] Training Topics Covered (Select all that apply) (Medication Security Best Practices, Emergency Procedures, Reporting Suspicious Activity, Proper Documentation Procedures)
[ ] Signature of Person Responsible for Personnel Security

--- STORAGE AREA LAYOUT AND DESIGN ---
[ ] Is the pharmacy storage area clearly designated and separated from other areas? (Yes, No, N/A)
[ ] Is adequate lighting provided throughout the storage area? (Yes, No, N/A)
[ ] Minimum Illumination Level (in Lux)
[ ] Which of the following storage features are present? (Security Cages/Cabinets, Locked Shelving, Restricted Access Compartments, Secure Medication Bins, None of the Above)
[ ] Is there clear visibility within the storage area, minimizing blind spots? (Yes, No, Partially)
[ ] Describe any modifications needed to improve layout and visibility.

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