POLICY DOCUMENT GENERATION PROCESS

Created by ChecklistGuro (https://checklistguro.com)

[ ] Fetch Policy Template: Retrieve the base template and structure from the Policy Templates data model.
[ ] Fetch Regulatory Requirements: Retrieve the latest compliance and legal requirement entries to ensure policy accuracy.
[ ] Create Policy Draft Entry: Create a new entry in the Policy Documents data model to hold the working draft.
[ ] Assign Content Writer: Create a task for a designated subject matter expert to draft the policy content.
[ ] Update Draft Status: Update the policy draft entry status to 'Drafting' once the task is initiated.
[ ] Legal Review Task: Create a task for the Legal Department to review the drafted content for compliance.
[ ] Retrieve Reviewer Feedback: Fetch all feedback entries/comments associated with the draft policy.
[ ] Calculate Risk Score: Execute a formula based on identified regulatory gaps to determine the policy's risk priority.
[ ] Apply Feedback Updates: Update the policy document text/metadata based on the legal review findings.
[ ] Final Approval Task: Create a task for the Compliance Officer to provide final sign-off.
[ ] Set Policy to 'Approved': Update the policy entry status to 'Approved' upon successful sign-off.
[ ] Create Version History Entry: Create a new entry in the Version Control data model to archive the previous version.
[ ] Calculate Total Policy Count: Aggregate the total number of active policies to update the departmental dashboard.
[ ] Generate Compliance Summary Report: Create a summary report containing the newly approved policy and its metadata.
[ ] Notify Stakeholders: Send an email to all department heads announcing the publication of the new policy.
[ ] Urgent Alert SMS: Send an SMS to the Compliance Manager if the policy risk score exceeds a certain threshold.

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