POLICY LIFECYCLE MANAGEMENT WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Retrieve New Policy Proposals: Fetch all new entries from the 'Policy Drafts' data model that are in the 'Draft' status.
[ ] Assign Policy Reviewer: Create a task for the Legal Department to review the retrieved policy draft for compliance.
[ ] Update Draft Status to 'Under Review': Update the status field of the specific policy entry to reflect it is currently being reviewed.
[ ] Get Compliance Requirements: Retrieve all active regulatory requirements from the 'Regulations' data model to compare against the draft.
[ ] Calculate Risk Score: Execute a formula based on the policy's impact level and complexity to determine a priority score.
[ ] Create Impact Assessment Task: Create a task for Stakeholders to perform a business impact analysis based on the calculated risk score.
[ ] Update Impact Assessment Results: Update the policy entry with the findings and risk level identified during the assessment.
[ ] Aggregate Pending Reviews: Sum the total number of pending policy reviews to monitor departmental workload.
[ ] Assign Executive Approval Task: Create a high-priority task for the Compliance Officer to approve or reject the finalized policy.
[ ] Finalize Policy Status: Update the policy entry status to 'Approved' or 'Rejected' based on the task outcome.
[ ] Notify Stakeholders of Approval: Send an email to all relevant department heads announcing the new policy implementation.
[ ] Create Published Policy Record: Create a new entry in the 'Active Policies' data model once approval is finalized.
[ ] Urgent Policy Alert: Send an SMS to the Compliance Director if a policy is flagged with 'Critical' risk during the review.
[ ] Generate Monthly Policy Compliance Report: Create a report summarizing all policy changes, approvals, and revisions completed during the month.
[ ] Remove Obsolete Drafts: Delete draft entries from the data model that have been rejected and are no longer relevant to the lifecycle.

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