PREVENTIVE MAINTENANCE SCHEDULING WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Retrieve Asset Registry: Fetch all machinery and equipment entries from the Asset Data Model to identify assets due for maintenance.
[ ] Get Maintenance Schedules: Retrieve existing maintenance schedule records to check for upcoming or overdue maintenance windows.
[ ] Calculate Next Service Date: Calculate the next maintenance date by adding the maintenance interval (days) to the last service date.
[ ] Update Asset Status: Update the 'Status' field of an asset to 'Maintenance Pending' when a new schedule is identified.
[ ] Create Maintenance Work Order: Generate a new task assigned to a Maintenance Technician containing the specific service checklist.
[ ] Create Work Order Entry: Create a new record in the Work Order Data Model to log the details of the upcoming maintenance event.
[ ] Sum Total Estimated Cost: Aggregate the estimated cost of all parts and labor required for the scheduled maintenance tasks.
[ ] Retrieve Spare Parts Inventory: Check the inventory data model to ensure required parts are in stock for the scheduled task.
[ ] Reserve Parts: Update the 'Reserved' quantity in the Inventory Data Model to deduct parts allocated for the maintenance task.
[ ] Notify Maintenance Manager: Send an email notification to the manager regarding newly scheduled maintenance and required budget approval.
[ ] Create Parts Procurement Task: If parts are unavailable, create a task for the Procurement Officer to order necessary components.
[ ] Update Asset Health Score: Update the 'Health Score' field in the Asset Data Model based on the results of the completed maintenance.
[ ] Remove Completed Schedule: Delete the temporary 'Pending Schedule' entry once the Work Order has been successfully converted to a completed task.
[ ] Generate Maintenance Compliance Report: Generate a report summarizing all completed vs. missed maintenance tasks for the monthly audit.
[ ] Alert Technician: Send an SMS alert to the assigned technician when a high-priority maintenance task is assigned to them.

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