PRODUCT BACKLOG GROOMING PROCESS

Created by ChecklistGuro (https://checklistguro.com)

[ ] Fetch Unrefined Backlog Items: Retrieve all backlog entries from the Product Backlog data model that have a status of 'New' or 'Unrefined'.
[ ] Mark Items as 'In Grooming': Update the status of the selected backlog entries to 'In Grooming' to prevent duplicate processing.
[ ] Schedule Grooming Session: Create a task for the Product Owner to organize the upcoming grooming meeting.
[ ] Get Refinement Criteria: Retrieve the Definition of Ready (DoR) standards from the Process Standards data model.
[ ] Assign Story Splitting Task: Create a task for the Development Team to break down large Epics into manageable User Stories.
[ ] Update Story Points/Estimation: Update the estimation field in the Backlog entries based on the team's consensus during the session.
[ ] Calculate Total Story Point Volatility: Calculate the sum of all story points assigned to the current grooming batch to assess workload.
[ ] Calculate Total Backlog Size: Aggregate the sum of all story points across the entire backlog to visualize total technical debt/scope.
[ ] Set Priority Level: Update the priority field of the backlog entries based on the outcome of the grooming discussion.
[ ] Create Sprint Ready Items: Create new entries in the 'Sprint Ready' data model for all items that now meet the Definition of Ready.
[ ] Notify Stakeholders: Create a task for the Product Manager to inform stakeholders of the updated roadmap/priorities.
[ ] Send Grooming Summary: Send an email to the Development Team and Product Owner containing the list of newly refined items.
[ ] Generate Backlog Health Report: Create a report showing the ratio of 'Ready' vs 'Unrefined' items in the backlog.
[ ] Remove Duplicate Items: Delete any backlog entries identified as duplicates during the grooming session.

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