PRODUCT FEATURE BACKLOG GROOMING PROCESS

Created by ChecklistGuro (https://checklistguro.com)

[ ] Fetch Unrefined Backlog Items: Retrieve all entries from the 'Product Backlog' data model where status is 'New' or 'Unrefined'.
[ ] Fetch Product Roadmap: Retrieve upcoming milestones from the 'Roadmap' data model to align grooming with high-level goals.
[ ] Retrieve Team Capacity: Get current developer availability and sprint velocity from the 'Resource' data model.
[ ] Calculate Feature Priority Score: Apply a formula (e.g., Impact * Confidence / Effort) to determine the relative priority of the feature.
[ ] Assign Refinement Task: Create a task for the Product Owner to review and add acceptance criteria to the selected backlog items.
[ ] Update Feature Status to 'Refining': Update the status of the selected backlog entries to 'In Refinement' to prevent duplicate work.
[ ] Assign Technical Spike Task: Create a task for the Engineering Lead if a feature requires technical investigation/research.
[ ] Fetch Technical Spike Results: Retrieve the completed notes and complexity estimates from the 'Spike Results' data model.
[ ] Update Feature Story Points: Update the 'Effort/Story Points' field in the Backlog data model based on the outcome of the grooming session.
[ ] Calculate Total Backlog Effort: Sum the 'Story Points' of all items currently in the 'Ready for Sprint' status to check against capacity.
[ ] Create Sprint Ready Item: Create a new entry in the 'Sprint Ready' data model for features that have passed all grooming criteria.
[ ] Finalize Feature Acceptance Criteria: Update the 'Definition of Ready' checkbox and 'Acceptance Criteria' text field in the backlog entry.
[ ] Notify Stakeholders of Refined Features: Send an email to the Stakeholder list with a summary of the newly refined features and their priorities.
[ ] Generate Grooming Summary Report: Generate a report showing the change in backlog health, total points refined, and upcoming high-priority items.
[ ] Remove Deprecated Features: Delete or move to 'Archive' any backlog entries that were identified as redundant during the grooming process.

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