PROPERTY INSPECTION AND REPORTING PROCESS

Created by ChecklistGuro (https://checklistguro.com)

[ ] Retrieve Property Details: Fetch property address, owner information, and property type from the Property Data Model.
[ ] Assign Inspection Task: Create a task for the Field Inspector to visit the property and perform the physical inspection.
[ ] Generate Inspection Checklist: Populate the task with a standardized checklist covering structural, electrical, and plumbing components.
[ ] Create Inspection Report Entry: Create a new record in the Inspection Reports data model once the inspection task is completed.
[ ] Update Property Condition Status: Update the 'Last Inspected Date' and 'Condition Rating' fields in the original Property Data Model.
[ ] Fetch Previous Inspection Data: Retrieve the results from the most recent historical inspection to compare findings.
[ ] Calculate Maintenance Score: Execute a formula based on checklist findings (e.g., subtracting points for every identified defect) to derive a health score.
[ ] Sum Total Repair Costs: Aggregate all estimated repair costs identified in the checklist items to calculate the total projected expenditure.
[ ] Create Repair Work Order: If defects are found, automatically create a new entry in the Work Order data model.
[ ] Assign Repair Task: Create a task for the Maintenance Manager to review and approve the identified repair items.
[ ] Generate Final Inspection PDF: Generate a formal, non-editable PDF report summarizing the inspection findings and photos.
[ ] Notify Property Owner: Send an automated email to the property owner containing the summary of the inspection and the maintenance score.
[ ] Alert Maintenance Team: Send an SMS notification to the maintenance contractor when a new repair work order is created.
[ ] Update Risk Level: Update the 'Risk Category' field in the Property Data Model based on the calculated maintenance score.
[ ] Remove Duplicate Inspection Drafts: Delete any incomplete or duplicate inspection draft entries to maintain data hygiene.

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