PROPERTY MANAGEMENT FACILITY MAINTENANCE SURVEY CHECKLIST 2026 Created by ChecklistGuro (https://checklistguro.com) --- BUILDING EXTERIOR & GROUNDS INSPECTION --- [ ] Inspection Date [ ] Property Site Location [ ] Exterior Elements Inspected (Parking Lot, Landscaping/Garden, Sidewalks & Entryways, Perimeter Fencing, External Lighting, Building Signage) [ ] Overall Grounds Condition (Excellent, Good, Fair, Poor, Critical/Urgent Repair Needed) [ ] Observations & Deficiencies Noted [ ] Site Photos (Damage or Maintenance Issues) [ ] Inspector Signature --- STRUCTURAL & BUILDING ENVELOPE INTEGRITY --- [ ] Inspection Date [ ] Roof Condition Status (Excellent, Good, Fair, Poor/Requires Repair) [ ] Observed Structural Issues (Cracked Masonry, Window Seal Leaks, Door Alignment Issues, Water Staining, None) [ ] Detailed Observations of Building Envelope [ ] Upload Damage Photos [ ] Inspector Signature --- HVAC & CLIMATE CONTROL SYSTEMS --- [ ] Inspection Date [ ] HVAC Unit ID/Location [ ] System Operational Status (Fully Operational, Needs Minor Repair, Critical Failure, Under Maintenance) [ ] Current Thermostat Temperature Reading [ ] Components Inspected (Air Filters, Condenser Coils, Ductwork Integrity, Thermostat Calibration, Refrigerant Levels) [ ] Maintenance Observations & Deficiencies [ ] Photo Evidence of Components [ ] Technician Signature --- ELECTRICAL & LIGHTING SYSTEMS --- [ ] Inspection Date [ ] Floor or Unit Number [ ] Main Electrical Panel Condition (Functional/Safe, Requires Maintenance, Critical Issue/Danger) [ ] Defective Items Identified (Flickering Lights, Burnt Out Bulbs, Exposed Wiring, Non-functional Outlets, Faulty Breaker, Emergency Light Failure) [ ] Number of Non-Functional Outlets Found [ ] Detailed Observations & Repair Notes [ ] Photo Evidence of Electrical Issues [ ] Inspector Signature --- PLUMBING & WATER MANAGEMENT --- [ ] Inspection Date [ ] Area/Unit Number [ ] Water Pressure Status (Optimal, Low Pressure, Fluctuating, Unacceptable) [ ] Inspected Fixtures (Sinks & Faucets, Toilets & Urinals, Showers & Bathtubs, Water Heaters, Drains & P-Traps) [ ] Detected Leak Count [ ] Leak Description & Severity [ ] Photo Evidence of Damage/Leaks [ ] Inspector Signature --- LIFE SAFETY & FIRE PROTECTION --- [ ] Last Fire Extinguisher Inspection Date [ ] Smoke Detector Functionality Status (Operational, Needs Battery Replacement, Faulty/Malfunctioning, Missing) [ ] Completed Safety Checks (Fire Alarm Test, Sprinkler System Inspection, Emergency Exit Path Clearance, Emergency Lighting Test, Fire Door Integrity Check) [ ] Deficiencies and Corrective Actions Required [ ] Upload Fire Safety Certificate/Permit [ ] Inspector Authentication --- INTERIOR COMMON AREAS & AESTHETICS --- [ ] Lobby Floor Condition (Excellent, Good, Fair, Poor - Requires Immediate Attention) [ ] Identified Aesthetic Issues (Scuffed Walls, Damaged Ceiling Tiles, Stained Carpeting, Broken Light Fixtures, Peeling Paint) [ ] Detailed Observations [ ] Photo Documentation [ ] Inspection Date [ ] Inspector Signature --- SECURITY & ACCESS CONTROL SYSTEMS --- [ ] CCTV Camera Functionality Status (Fully Operational, Partial Issues (Blind spots/Blurry), Non-Functional, N/A) [ ] Access Point Inspection Points (Main Entrance Door, Service/Loading Bay Doors, Staff Entry Points, Emergency Exit Doors, Parking Garage Gates) [ ] Security Vulnerability Observations [ ] Photo Evidence of Security Hardware [ ] Last Security System Audit Date [ ] Security Inspector Verification --- WASTE MANAGEMENT & SANITATION --- [ ] Waste Collection Frequency Compliance (Daily, Bi-weekly, Weekly, Monthly, As Needed) [ ] Sanitation Areas Inspected (Main Trash Dumpster, Recycling Bins, Organic/Compost Bins, Hazardous Waste Storage, Loading Dock Area) [ ] Number of Overflowing Bins Detected [ ] Sanitation Issue Observations [ ] Photo Evidence of Waste Area Condition [ ] Last Professional Pest Control Service Date [ ] Inspector Verification --- COMPLIANCE & REGULATORY DOCUMENTATION --- [ ] Last Inspection Date [ ] Compliance Status (Fully Compliant, Partial Compliance, Non-Compliant, Pending Inspection) [ ] Required Certifications Verified (Fire Safety Certificate, Elevator Inspection Permit, Boiler/Pressure Vessel Certificate, Electrical Safety Certificate, Waste Management Permit) [ ] Upload Compliance Certificates [ ] Non-Compliance Observations & Corrective Actions [ ] Inspector Signature --- END OF TEMPLATE --- Transform this text into a digital, automated, and trackable mobile app! Visit: https://checklistguro.com/templates/survey-management/property-management-facility-maintenance-survey-checklist-2026 (Click "Install Template" to launch your digital inspection tool immediately)