PROPERTY PORTFOLIO MANAGEMENT WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Fetch Property Details: Retrieve existing property data, including address, type, and owner information from the Property Data Model.
[ ] Retrieve Lease Agreements: Fetch all active lease entries associated with the selected property to check for upcoming expiration dates.
[ ] Calculate Monthly Gross Income: Sum all rent entries and ancillary income entries to determine total monthly revenue for the property.
[ ] Calculate Net Operating Income (NOI): Subtract total operating expenses from the calculated Gross Income.
[ ] Aggregate Total Maintenance Costs: Sum all maintenance expense entries for the current fiscal year to monitor budget variance.
[ ] Update Property Status: Update the 'Status' field in the Property Data Model (e.g., changing from 'Vacant' to 'Occupied').
[ ] Schedule Annual Inspection: Create a task for the Property Manager to conduct a physical walkthrough and safety check.
[ ] Initiate Lease Renewal Process: Create a task for the Leasing Agent when a lease expiration is detected within 90 days.
[ ] Assign Maintenance Repair: Create a task for the Maintenance Technician when a new repair entry is submitted.
[ ] Log Maintenance Incident: Create a new entry in the Maintenance Log data model whenever a new issue is reported.
[ ] Generate Rent Invoice: Create a new entry in the Invoicing data model for the upcoming month's rent collection.
[ ] Notify Tenant of Inspection: Send an automated email to the tenant contact address regarding the scheduled inspection date.
[ ] Send Late Rent Alert: Send an email to the tenant when a payment entry is marked as 'Overdue'.
[ ] Urgent Repair Alert: Send an SMS to the Property Manager for high-priority/emergency maintenance tasks.
[ ] Monthly Portfolio Performance Report: Generate a comprehensive report summarizing occupancy rates, total income, and expenses for the month.
[ ] Archive Expired Lease: Delete or move expired lease entries from the 'Active Leases' view to the 'Archive' data model.

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