PROPOSAL SUBMISSION COMPLIANCE CHECKLIST

Created by ChecklistGuro (https://checklistguro.com)

--- GENERAL SUBMISSION REQUIREMENTS ---
[ ] Proposal Submitted via Designated Platform? (Yes, No)
[ ] Proposal Reference Number (if applicable)
[ ] Submission Date
[ ] Proposal Format Compliant (PDF, Word, etc.)? (Yes, No)
[ ] Total Number of Pages in Proposal
[ ] Any Deviations from General Guidelines?

--- ELIGIBILITY AND BIDDER QUALIFICATIONS ---
[ ] Registered Business Type (Sole Proprietorship, Partnership, Limited Liability Company (LLC), Corporation, Other (Specify))
[ ] Brief Company Profile (max 500 words)
[ ] Business Registration Certificate
[ ] Years of Experience in Similar Construction Projects
[ ] Current Tax Status (Active, Inactive, Tax Clearance Required)
[ ] Relevant Certifications Held (select all that apply) (ISO 9001, LEED AP, OSHA 30, Other (Specify))
[ ] Date of Business Registration

--- MANDATORY DOCUMENTATION ---
[ ] Company Registration Certificate
[ ] Valid Trade License
[ ] Tax Identification Number (TIN) Certificate
[ ] Bid Security/Performance Guarantee (If Required) (Provided, Not Required, Not Provided)
[ ] Bid Security Amount (If Applicable)
[ ] Bid Security Expiry Date (If Applicable)
[ ] Brief description of experience in similar projects

--- TECHNICAL PROPOSAL COMPLIANCE ---
[ ] Describe your understanding of the project scope and objectives.
[ ] Detail your proposed construction methodology and approach.
[ ] Upload a detailed construction schedule (Gantt chart or similar).
[ ] Explain how you will manage and mitigate potential risks associated with the project.
[ ] Estimated labor hours per task (provide a breakdown).
[ ] Select the type of construction equipment you will utilize. (Excavators, Bulldozers, Cranes, Loaders, Other (Specify in LONG_TEXT))
[ ] Identify the key software you will use for project management. (Autodesk BIM 360, Procore, Microsoft Project, Primavera P6, Other (Specify in LONG_TEXT))

--- FINANCIAL PROPOSAL COMPLIANCE ---
[ ] Total Proposed Bid Amount
[ ] Detailed Cost Breakdown (Labor, Materials, Equipment, Subcontractors, etc.)
[ ] Proposed Mobilization Cost
[ ] Proposed Demobilization Cost
[ ] Payment Schedule Preference (e.g., Milestone-based, Time-based) (Milestone-Based, Time-Based, Other (Specify in Long Text))
[ ] Proposed Overhead Percentage
[ ] Proposed Profit Margin Percentage
[ ] Clarification of any unusual pricing or assumptions.

--- LEGAL AND CONTRACTUAL COMPLIANCE ---
[ ] Proof of Business Registration/License
[ ] Governing Law Selection (Option 1, Option 2, Option 2)
[ ] Description of Insurance Coverage (Liability, Workers' Comp, etc.)
[ ] Certificate of Insurance
[ ] Acceptance of Contract Terms and Conditions (Yes, No)
[ ] Confirmation of compliance with relevant permits and licenses (provide details)
[ ] Date of Insurance Expiry

--- SUSTAINABILITY AND SAFETY ---
[ ] Environmental Management System Certification (e.g., ISO 14001) (Certified, Not Certified, Pending Certification)
[ ] Describe Sustainability Initiatives Proposed for the Project
[ ] Submit Environmental Impact Assessment (if applicable)
[ ] Estimated Carbon Footprint Reduction (in %)
[ ] Specify Sustainable Materials to be Used (Recycled Content, Locally Sourced, Renewable Resources, Low-VOC Materials, Other (Specify in Long Text))
[ ] Outline Health and Safety Plan for the Project
[ ] Submit Safety Management Plan
[ ] Planned date for the first safety meeting

--- FORMAT AND PRESENTATION ---
[ ] Proposal Font Consistency (Consistent throughout, Minor inconsistencies, Significant inconsistencies)
[ ] Page Numbering Correctness (Correct and sequential, Missing or incorrect page numbers, Inconsistent numbering)
[ ] Table of Contents Accuracy (Accurate and complete, Minor discrepancies, Significant errors)
[ ] Overall Readability Assessment (brief comments)
[ ] Proposal Cover Page (Image/PDF)
[ ] Number of pages in the Proposal

--- SUBMISSION DEADLINES & PROCEDURES ---
[ ] Proposal Submission Deadline
[ ] Latest Time for Submission
[ ] Submission Method (Online Portal / Physical Delivery) (Online Portal, Physical Delivery)
[ ] Confirmation of Adherence to Time Zone (Yes, I understand the deadline is [Specified Time Zone], No, I need clarification on the time zone)
[ ] Proof of Submission Receipt (if applicable - e.g., Delivery Confirmation)
[ ] Number of Physical Copies Submitted (if applicable)

--- ANTI-CORRUPTION AND ETHICAL CONDUCT ---
[ ] Declaration of Conflict of Interest (Yes, Conflict Exists, No, No Conflict Exists, Unsure/Requires Review)
[ ] Disclosure of Relationships with Key Personnel
[ ] Compliance with Anti-Bribery Laws (Fully Compliant, Partially Compliant - See Explanation, Not Compliant - See Explanation)
[ ] Explanation of Compliance Measures
[ ] Code of Conduct/Ethics Policy
[ ] Gift and Hospitality Policy (Yes, a written policy exists, No, a written policy does not exist)
[ ] Details of Gift and Hospitality Policy (if applicable)

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