PUBLIC TRANSIT DATA SECURITY & PRIVACY AUDIT CHECKLIST

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--- DATA INVENTORY & CLASSIFICATION ---
[ ] Description of Data Collected (e.g., Fare Payment, Passenger Count, Vehicle Location)
[ ] Data Sensitivity Level (PII, Operational, Financial, Public) (Personally Identifiable Information (PII), Operational, Financial, Public)
[ ] Estimated Number of Records
[ ] Data Storage Location (e.g., On-Premise, Cloud) (On-Premise, Cloud)
[ ] Date of Last Data Inventory Review
[ ] System/Application Associated with Data

--- ACCESS CONTROLS & PERMISSIONS ---
[ ] Authentication Method Used (e.g., MFA, Password) (Password Only, Multi-Factor Authentication (MFA), Biometric Authentication, Certificate-Based Authentication)
[ ] Least Privilege Principle Applied? (Yes, No, Partially Implemented)
[ ] Number of Users with Admin Access
[ ] Date of Last Access Control Review
[ ] Description of User Access Request Process
[ ] Roles with access to PII Data? (Operations, Finance, Marketing, IT, HR)
[ ] Is there role based access control? (Yes, No)

--- DATA ENCRYPTION & STORAGE ---
[ ] Encryption Method at Rest (AES-256, Triple DES, RSA, Other (Specify in Long Text))
[ ] If 'Other' encryption method selected, please specify:
[ ] Encryption Method in Transit (TLS 1.2 or higher, SSL 3.0, Other (Specify in Long Text))
[ ] If 'Other' encryption method selected, please specify:
[ ] Key Rotation Frequency (in days)
[ ] Key Storage Location (Hardware Security Module (HSM), Software-based Key Management, Cloud-based Key Management Service)
[ ] Proof of Encryption Configuration (e.g., screenshot of configuration)
[ ] Data Masking Techniques Used (Select all that apply) (Redaction, Tokenization, Pseudonymization, None)

--- THIRD-PARTY VENDOR MANAGEMENT ---
[ ] Vendor Data Security Assessment Completed? (Yes, No, N/A)
[ ] Summary of Vendor's Data Security Practices (as documented)
[ ] Vendor's Data Security Questionnaire Response
[ ] Contract Includes Data Security Requirements? (Yes, No, N/A)
[ ] Vendor's Security Certification Level (e.g., SOC 2, ISO 27001 - Numerical Rating)
[ ] Date of Last Vendor Security Audit
[ ] Description of Data Processing Agreement (DPA) - Purpose, Scope, Responsibilities

--- INCIDENT RESPONSE PLAN & PROCEDURES ---
[ ] Severity Level Assigned (1-5, 5 being critical)
[ ] Detailed Description of the Incident
[ ] Date of Incident
[ ] Time of Incident
[ ] Initial Containment Actions Taken
[ ] Systems Affected (Select all that apply) (Passenger Ticketing System, Fleet Management System, Customer Database, Financial Systems, Security Camera Network, Website/Mobile App, Other (Specify in LONG_TEXT))
[ ] Communication Plan Activation (Who was notified and when)
[ ] Incident Status (New, In Progress, Containment Complete, Eradication Complete, Recovery Complete, Closed)

--- DATA RETENTION & DISPOSAL ---
[ ] Data Retention Period (Years)
[ ] Data Disposal Method (Secure Deletion, Data Sanitization (Degaussing/Overwriting), Physical Destruction (e.g., Shredding, Incineration))
[ ] Last Data Disposal Review Date
[ ] Justification for Data Retention Period
[ ] Data Disposal Certification (e.g., from vendor)
[ ] Compliance with Legal Hold Requirements (Yes, No, N/A)

--- PRIVACY POLICY & TRANSPARENCY ---
[ ] Summary of Data Collection Practices
[ ] Is the Privacy Policy readily accessible on the website? (Yes, No)
[ ] Is the Privacy Policy available in multiple languages (if applicable)? (Yes, No, N/A)
[ ] Description of User Rights (e.g., access, correction, deletion)
[ ] Is a contact person/department listed for privacy inquiries? (Yes, No)
[ ] Contact Email/Phone for Privacy Inquiries
[ ] Explanation of Data Sharing Practices (with whom and why)

--- COMPLIANCE WITH REGULATIONS ---
[ ] Applicable Regulations (Select All) (GDPR, CCPA, State Data Breach Notification Laws, Federal Privacy Act, Other (Specify in LONG_TEXT))
[ ] If 'Other' selected above, please specify regulations.
[ ] Last Review Date of Regulatory Compliance
[ ] Version Number of Compliance Documentation
[ ] Data Breach Notification Threshold (as per applicable regulations) (As defined by GDPR, As defined by CCPA, State Specific Threshold, Custom Threshold (Specify in LONG_TEXT))
[ ] If 'Custom Threshold' selected above, please specify threshold and justification.

--- SECURITY AWARENESS TRAINING ---
[ ] Which of the following are examples of phishing attempts? (An email requesting your password, A phone call offering a reward for information, A suspicious link in an instant message, All of the above)
[ ] Describe a scenario where you might suspect a data breach. What would you do?
[ ] How often should you change your password?
[ ] What is the most secure method for transmitting sensitive data? (Email, Instant Messaging, Secure File Transfer Protocol (SFTP), Public Wi-Fi)
[ ] Date of last security awareness training completion.

--- AUDITING & MONITORING ---
[ ] Number of Security Alerts Reviewed in Last Period
[ ] Date of Last Security Audit
[ ] Audit Logging Enabled (Yes/No) (Yes, No)
[ ] Summary of Findings from Latest Audit Review
[ ] SIEM Integration Status (Implemented/Planned/Not Applicable) (Implemented, Planned, Not Applicable)
[ ] Frequency of Log Rotation (in Days)

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