SHIPMENT RECEIVING AND INSPECTION WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Fetch Purchase Order Details: Retrieve expected items, quantities, and vendor info from the Purchase Order data model.
[ ] Unload and Verify Shipment: Assign task to Warehouse Clerk to physically unload the truck and check seal integrity.
[ ] Perform Quality Inspection: Assign task to Quality Control Specialist to inspect items for damages or discrepancies.
[ ] Create Inspection Record: Generate a new entry in the Inspection Logs data model for the current shipment.
[ ] Update Shipment Status: Update the status of the original Shipment entry to 'Received' or 'Under Inspection'.
[ ] Check Inventory Levels: Retrieve current stock levels from the Inventory data model to compare against received quantities.
[ ] Calculate Discrepancy Variance: Calculate the difference between 'Ordered Quantity' and 'Received Quantity'.
[ ] Log Discrepancies: Update the Inspection Record entry with the calculated variance and damage notes.
[ ] Summarize Total Damaged Units: Aggregate all 'Damaged Quantity' entries from the current inspection batch to calculate total loss.
[ ] Initiate Damage Claim: If damages are found, create a task for the Procurement Manager to contact the vendor.
[ ] Notify Vendor of Discrepancy: Send an automated email to the Vendor's contact email with the inspection report attached.
[ ] Update Inventory Stock: Increment the 'Available Quantity' in the Inventory data model by the 'Accepted Quantity'.
[ ] Create Restock Alert: Create an entry in the Reorder Queue if the updated inventory falls below the safety threshold.
[ ] Generate Daily Receiving Report: Generate a summary report of all shipments processed during the current shift.
[ ] Send Completion Summary: Send a final email to the Warehouse Manager confirming the successful completion of the receiving process.

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