SPARE PARTS INVENTORY MANAGEMENT WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Check Current Stock Levels: Retrieve all inventory entries where stock quantity is below the predefined reorder point.
[ ] Calculate Total Inventory Value: Sum the (unit_price * quantity) for all retrieved low-stock entries to determine budget requirements.
[ ] Calculate Reorder Quantity: Calculate the difference between the target safety stock level and the current quantity.
[ ] Create Purchase Order Task: Assign a task to the Procurement Officer to initiate the buying process for identified parts.
[ ] Create Purchase Order Entry: Generate a new entry in the 'Purchase Orders' data model with the calculated quantities and part IDs.
[ ] Notify Supplier: Send an automated email to the vendor's contact address with the details of the new order.
[ ] Update Part Status to 'On Order': Update the status field in the 'Spare Parts' data model to reflect that a replenishment is in progress.
[ ] Assign Receiving Inspection: Create a task for the Warehouse Clerk to inspect the parts upon physical arrival.
[ ] Verify Shipment Accuracy: Compare the quantity received in the shipment against the quantity originally ordered in the PO.
[ ] Update Stock Quantities: Increment the quantity in the 'Spare Parts' data model by the amount received in the shipment.
[ ] Close Purchase Order: Update the status of the Purchase Order entry to 'Completed'.
[ ] Notify Inventory Manager: Send an email to the manager confirming that stock levels have been replenished and the order is closed.
[ ] Generate Monthly Stock Movement Report: Create a report summarizing all part entries updated during this cycle for audit purposes.

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