STAFF APPRECIATION EVENT CHECKLIST TEMPLATE: RECOGNITION, TEAM BUILDING & BUDGET MANAGEMENT

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--- PLANNING & BUDGET ---
[ ] Total Budget Allocation
[ ] Contingency Budget (Percentage of Total)
[ ] Budget Approval Deadline
[ ] Estimated Number of Attendees
[ ] Funding Source (Company Budget, Departmental Funds, Sponsorships)
[ ] Budget Approval Contact Person
[ ] Cost per Attendee (Estimated)

--- THEME & ACTIVITIES ---
[ ] Event Theme Selection (Tropical Getaway, Hollywood Glamour, Masquerade Ball, Decades Theme (e.g., 80s), Custom Theme - Please Specify)
[ ] Theme Description (if custom)
[ ] Activity Options (Select all that apply) (Team Building Games, Photo Booth, Live Music / DJ, Awards Ceremony, Raffle / Prizes, Karaoke)
[ ] Estimated Number of Attendees Participating in Activities
[ ] Activity Scheduling Date (if applicable)
[ ] Activity Start Time (if applicable)
[ ] Activity Related Files (e.g., game instructions)

--- VENUE & LOGISTICS ---
[ ] Venue Address
[ ] Venue Booking Confirmation Date
[ ] Venue Setup Start Time
[ ] Venue Capacity
[ ] Venue Accessibility (Wheelchair, etc.) (Yes, No, N/A)
[ ] Venue Contract/Agreement
[ ] Number of Tables Required
[ ] Number of Chairs Required

--- RECOGNITION & AWARDS ---
[ ] Award Category Names
[ ] Award Nomination Guidelines
[ ] Number of Awards Per Category
[ ] Award Presentation Format (Formal Speech, Short Video, Live Demo)
[ ] Nominee Photo (Optional)
[ ] Custom Award Speech (Optional)
[ ] Award Certificate Design (Classic, Modern, Themed)

--- FOOD & BEVERAGES ---
[ ] Estimated Number of Attendees
[ ] Catering Style (Buffet, Plated, Food Stations) (Buffet, Plated, Food Stations, Other)
[ ] Dietary Restrictions to Accommodate (Select All That Apply) (Vegetarian, Vegan, Gluten-Free, Dairy-Free, Halal, Kosher, Allergies - Please Specify in Notes)
[ ] Specific Dietary Restrictions or Allergy Notes
[ ] Beverage Options (Soft Drinks, Juices, Water, Coffee & Tea, Alcoholic Beverages (Requires Separate Approval))
[ ] Estimated Food Budget

--- ENTERTAINMENT & MUSIC ---
[ ] Entertainment Type (Live Band, DJ, Comedian, Magician, Other)
[ ] Entertainment Description (if applicable)
[ ] Entertainment Budget
[ ] Entertainment Contract (if applicable)
[ ] Music Genre (if applicable) (Pop, Rock, Jazz, Country, Classical, Other)
[ ] Entertainment Start Time
[ ] Entertainment End Time

--- COMMUNICATION & INVITATIONS ---
[ ] Draft Invitation Text
[ ] Invitation Style (Formal, Casual, etc.) (Formal, Casual, Modern, Themed)
[ ] Invitation Design Proof
[ ] Invitation Send Date
[ ] Number of Invitations to Send
[ ] Delivery Method (Email, Mail, etc.) (Email, Postal Mail, Digital Platform (e.g., Evite))
[ ] RSVP Instructions/Contact Information

--- STAFF INVOLVEMENT & FEEDBACK ---
[ ] Preferred Activity Types (Select all that apply) (Team Building Games, Casual Social Gathering, Awards Ceremony, Outdoor Activity, Themed Event)
[ ] Suggestions for Recognition & Appreciation
[ ] Ideal Date for Event (if different from proposed date)
[ ] Desired Event Duration (in hours)
[ ] Preferred Communication Method for Event Updates (Email, Company Intranet, Team Meetings)
[ ] Any concerns or suggestions for a successful staff appreciation event?

--- DAY-OF COORDINATION ---
[ ] Event Start Time Confirmation
[ ] Venue Contact Person on Site
[ ] Confirmed Attendee Count
[ ] AV Equipment Status (Ready, Needs Attention, Not Available)
[ ] Food & Beverage Service Check (Appetizers, Main Course, Dessert, Drinks)
[ ] Music/Entertainment Status (Ready to Go, Minor Adjustments Needed, Technical Difficulties)
[ ] Any Immediate Issues?

--- POST-EVENT FOLLOW-UP ---
[ ] Number of Attendees Present
[ ] Summary of Event Feedback (Collected from Surveys/Comments)
[ ] Overall Event Success Rating (Excellent, Good, Fair, Poor)
[ ] What aspects were most appreciated? (Food/Beverages, Entertainment, Venue, Recognition, Team Building Activities, Other)
[ ] Areas for Improvement (based on feedback)
[ ] Date of Post-Event Survey Distribution
[ ] Number of Survey Responses Received

--- END OF TEMPLATE ---
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