STAKEHOLDER COMMUNICATION AND REPORTING PROCESS

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[ ] Retrieve Stakeholder List: Fetch all active stakeholders and their contact details from the Stakeholder Data Model.
[ ] Fetch Project Milestones: Retrieve upcoming milestones and completion status from the Project Progress Data Model.
[ ] Calculate Total Budget Spent: Sum all 'Actual Cost' entries from the Expense Data Model to compare against the budget.
[ ] Calculate Variance Percentage: Calculate the percentage difference between the Budgeted Cost and the Actual Cost retrieved from the aggregation.
[ ] Create Monthly Progress Report Entry: Create a new record in the 'Reports' Data Model containing the aggregated metrics and period dates.
[ ] Assign Report Review Task: Create a task for the Project Manager to review the generated report data for accuracy.
[ ] Update Milestone Status: Update the 'Last Reported Date' in the Project Milestone Data Model to reflect the current reporting cycle.
[ ] Generate PDF Stakeholder Report: Generate a formal, formatted report document using the data from the newly created Report Entry.
[ ] Distribute Report via Email: Send the generated PDF report and a summary of key metrics to the email addresses retrieved in the Stakeholder List.
[ ] Send Critical Alert SMS: Send a brief SMS notification to high-priority stakeholders if the Variance Percentage calculation exceeds a predefined threshold.
[ ] Log Communication Activity: Create an entry in the 'Communication Log' Data Model to document that the reporting process was completed.
[ ] Schedule Follow-up Meeting: Create a task for the Account Manager to schedule a meeting if the report contains 'Red' status flags.

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